The Scholarship Termination Letter is a crucial document used in Indonesian educational institutions when formal cessation of scholarship support becomes necessary. This document is typically employed when a scholarship recipient has failed to meet continuing eligibility requirements, violated terms of the scholarship agreement, or when funding circumstances necessitate termination. The letter must comply with Indonesian education law, particularly Law No. 20 of 2003 and relevant ministerial regulations, while addressing specific requirements for scholarship termination procedures. It serves multiple purposes: officially documenting the termination decision, communicating grounds for termination, outlining financial implications, and specifying required actions from the recipient. The document must maintain proper legal format under Indonesian jurisdiction while ensuring clarity and comprehensiveness in communicating the termination details.
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1. Header Information: Institution's letterhead, date, reference number, and recipient's complete contact details
2. Subject Line: Clear indication that this is a Scholarship Termination Notice
3. Scholarship Reference: Details of the scholarship program, including scholarship ID, program name, and original award date
4. Termination Statement: Clear and direct statement of the termination decision and effective date
5. Grounds for Termination: Specific reason(s) for termination, referring to relevant terms from the original scholarship agreement
6. Financial Implications: Clear statement of any financial consequences, including repayment requirements if applicable
7. Required Actions: List of specific actions the recipient must take, including deadlines
8. Appeal Rights: Information about the recipient's right to appeal the decision and the process for doing so
9. Closing: Formal closing, including contact information for questions and authorized signatory details
1. Academic Performance Summary: Include when termination is due to academic performance issues, summarizing the relevant grades or evaluation metrics
2. Conduct Violation Details: Include when termination is due to misconduct, detailing specific incidents and violations
3. Alternative Support Options: Include when appropriate to provide information about alternative funding or support options
4. Continuation Requirements: Include when there's a possibility for reinstatement of the scholarship under specific conditions
5. Immigration Status Impact: Include for international students whose visa status might be affected by the termination
1. Payment History Summary: Detailed breakdown of scholarship funds disbursed and any outstanding amounts
2. Relevant Documentation: Copies of warning letters, academic records, or incident reports that support the termination decision
3. Repayment Schedule: If repayment is required, a detailed schedule of repayment terms and amounts
4. Appeal Form: Standard form for submitting an appeal against the termination decision
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Relevant Roles
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Scholarship Coordinator
Academic Affairs Manager
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Education Policy Officer
Grant Administrator
Academic Registrar
Student Affairs Director
Financial Controller
Administrative Services Manager
International Student Coordinator
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