The Letter of Authorization Background Verification is an essential document in Indonesia's professional landscape, particularly in the hiring and compliance processes. This document becomes necessary when organizations need to verify the credentials, experience, and background of potential or existing employees, while ensuring compliance with Indonesian data protection laws, particularly the PDP Law (UU No. 27/2022) and labor regulations. The letter typically includes specific permissions for accessing educational records, employment history, professional certifications, and other relevant information. It's designed to protect both the organization's interests in conducting due diligence and the individual's privacy rights under Indonesian law. The document's importance has grown with increased focus on compliance and risk management in hiring processes, especially in regulated industries and multinational corporations operating in Indonesia.
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1. Date and Place of Execution: The date and location where the authorization letter is signed
2. Authorizing Party Details: Full name, ID number, current address, and contact details of the person giving authorization
3. Authorized Party Details: Complete details of the company/organization authorized to conduct the verification
4. Purpose Statement: Clear statement of the purpose for which the authorization is being granted
5. Scope of Authorization: Specific areas of background verification being authorized (employment, education, criminal records, etc.)
6. Duration of Authorization: Validity period of the authorization
7. Data Protection Statement: Statement acknowledging compliance with Indonesian PDP Law and data protection requirements
8. Signature Block: Space for signature, name, and date for the authorizing party
1. Witness Details: Include when additional verification of signature is required - details and signatures of witnesses
2. Revocation Clause: Include when the authorizing party wants explicit right to revoke authorization before expiry
3. Language Declaration: Include when document is bilingual or when English version is used alongside Indonesian version
4. Emergency Contact: Include when verification process might require alternative contact person
5. Specific Restrictions: Include when certain aspects of background verification are explicitly excluded
1. List of Authorized Verification Items: Detailed list of specific records and information that may be verified
2. Contact Details of Previous Employers/Institutions: List of contact information for entities to be contacted for verification
3. Required Identity Documents: List of identity documents attached to support the authorization
4. Data Processing Consent Form: Separate detailed consent form for data processing as required by Indonesian PDP Law
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology
Healthcare
Education
Government and Public Sector
Manufacturing
Professional Services
Telecommunications
Energy and Resources
Retail and Consumer Goods
Transportation and Logistics
Construction and Real Estate
Pharmaceuticals
Relevant Teams
Human Resources
Legal
Compliance
Risk Management
Talent Acquisition
Corporate Security
Employee Relations
Operations
Relevant Roles
Human Resources Director
Recruitment Manager
Compliance Officer
Legal Counsel
HR Business Partner
Talent Acquisition Specialist
Background Verification Specialist
Risk Management Officer
HR Operations Manager
Employment Verification Specialist
Corporate Security Manager
Due Diligence Officer
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