The Apartment Cancellation Letter is a crucial document used in Indonesian real estate transactions when a tenant or buyer needs to formally terminate their apartment agreement. It serves as an official record of the intention to end the contract and protects both parties' interests under Indonesian law. The document is particularly relevant in urban areas where apartment living is common, such as Jakarta, Surabaya, and other major cities. It must be drafted in accordance with Indonesian Civil Code requirements and the Law No. 20 of 2011 on Flats/Apartments, including specific details about the property, parties involved, cancellation reasoning, notice periods, and financial arrangements. This letter is essential for maintaining clear communication and legal compliance in property transactions, while also serving as evidence of proper contract termination.
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1. Date: Current date when the cancellation letter is being written
2. Recipient Details: Full name and address of the property owner/management company
3. Property Details: Complete address and unit number of the apartment being cancelled
4. Reference Numbers: Any relevant contract or agreement numbers related to the apartment
5. Statement of Cancellation: Clear declaration of intent to cancel the apartment contract/agreement
6. Reason for Cancellation: Brief explanation of the circumstances leading to cancellation
7. Notice Period: Specification of the notice period being given as per the original agreement
8. Request for Deposit Return: Details about security deposit return and any advance payments
9. Forwarding Address: New address for future correspondence and deposit return
10. Closing and Signature: Professional closing, name and signature of the sender
1. Handover Arrangements: Proposed date and time for key handover and property inspection, used when immediate vacation of property is planned
2. Outstanding Payments: Details of any pending utility bills or maintenance charges, included if there are outstanding payments
3. Maintenance Status: Statement about the condition of the apartment and any repairs needed, included if there are maintenance issues to address
4. Legal Reference: Citation of relevant laws or contract clauses, included when formal legal basis needs to be established
1. Copy of Original Agreement: Attachment of the original rental/purchase agreement for reference
2. Payment Records: Documentation of all payments made, including deposit and regular payments
3. Property Inspection Report: If available, current condition report of the apartment
4. Outstanding Bills Statement: List of any pending utility or maintenance bills, if applicable
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