The Notice Period Letter To Employee is a crucial document used in Hong Kong employment relationships when either party initiates the termination of employment. This document must comply with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation, ensuring proper documentation of the notice period, final payments, and transitional arrangements. It serves as official communication confirming the termination timeline, protecting both employer and employee interests by clearly stating the last working day, outstanding payments, and post-employment obligations. The letter is essential for proper employment termination documentation and helps prevent potential disputes by clearly outlining all termination-related terms and conditions.
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1. Letter Header: Company letterhead, date, and employee's full name and address
2. Subject Line: Clear indication that this is a Notice Period Letter
3. Opening Statement: Formal confirmation of employment termination and reference to employment contract
4. Notice Period Details: Specific dates of notice period, including last working day
5. Final Payment Information: Overview of salary, unused leave, and other entitlements to be paid
6. Company Property: List of company items to be returned and deadline
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
8. Handover Requirements: Basic instructions for handover of work responsibilities
9. Closing Statement: Expression of appreciation and future reference provision
10. Signature Block: Space for employer signature, name, and title
1. Garden Leave Provisions: Used when employee is required to serve notice period away from office
2. Post-termination Restrictions: Reminder of non-compete or non-solicitation clauses if applicable
3. Exit Interview: Include if company policy requires an exit interview
4. Benefits Continuation: Details of any benefits extending beyond employment
5. Reference Policy: Include if company has specific policies about providing references
6. Outplacement Support: Used for senior positions where such support is provided
7. Share Options/Long-term Incentives: Required for employees with share schemes or long-term incentives
1. Final Payment Breakdown: Detailed calculation of final payment including salary, leave, bonuses
2. Company Property Checklist: Itemized list of company property to be returned
3. Handover Document Template: Template for documenting ongoing projects and responsibilities
4. MPF Statement: Statement of MPF arrangements and final contributions
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Hospitality
Logistics & Transportation
Real Estate
Media & Entertainment
Telecommunications
Insurance
Consumer Goods
Energy & Utilities
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Customer Service
Research & Development
Administration
Business Development
Product Management
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Senior Executive
Administrative Assistant
Sales Representative
Software Developer
Financial Analyst
Human Resources Manager
Operations Manager
Marketing Executive
Customer Service Representative
Project Manager
Research Analyst
Technical Support Specialist
Business Development Manager
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