The Notice of Vacation is a crucial document in Hong Kong's property rental ecosystem, required by the Landlord and Tenant (Consolidation) Ordinance when a tenant plans to end their tenancy. This notice must be provided within the timeframe specified in the original tenancy agreement, typically one to two months before the intended vacation date. The document serves multiple purposes: it formally communicates the tenant's intention to vacate, provides essential information for the handover process, and protects both parties' legal interests. It should include specific details about the property, vacation date, current condition, and arrangements for final inspection and key return. In Hong Kong's fast-paced property market, this document plays a vital role in ensuring smooth transitions between tenancies and maintaining clear communication between all parties involved.
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1. Date and Address Block: Current date and full addresses of both landlord and property
2. Subject Line: Clear indication that this is a Notice of Vacation for the specific property
3. Tenancy Details: Reference to the tenancy agreement including its date and parties involved
4. Notice Statement: Clear statement of intention to vacate with specific vacation date
5. Current Contact Information: Tenant's current and future contact details for communication
6. Property Inspection Request: Request for final inspection and key handover arrangements
7. Signature Block: Tenant's signature, name, and date
1. Security Deposit Return: Instructions for return of security deposit, used when there's a deposit to be returned
2. Forwarding Address: New address for future correspondence, if already known
3. Reason for Vacation: Explanation for ending tenancy, included when required by lease or when maintaining good relations
4. Utility Arrangements: Details about utility account closures, needed when utilities are in tenant's name
5. Special Circumstances: Any unique situations requiring explanation, such as early termination due to special provisions
1. Property Condition Photographs: Recent photographs of property condition, if required or recommended
2. Utility Account Information: List of utility accounts and their status, if applicable
3. Maintenance Record: Summary of any outstanding maintenance issues or recent repairs
4. Inventory List: List of landlord's furnishings/fixtures to be checked during final inspection, if property was furnished
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