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Employment Termination Certificate

Employment Termination Certificate Template for Hong Kong

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Key Requirements PROMPT example:

Employment Termination Certificate

"I need an Employment Termination Certificate for a senior software engineer who is voluntarily resigning effective March 15, 2025, and requires a positive performance statement included for their future job applications."

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Document background
The Employment Termination Certificate is a vital document in Hong Kong's employment landscape, required when an employment relationship comes to an end. This document serves multiple purposes: it provides official confirmation of employment termination, serves as proof of employment history, and confirms the settlement of all employment-related obligations. The certificate must comply with Hong Kong's Employment Ordinance (Cap. 57) and typically includes information about the employment period, final position, and nature of termination. It's particularly important for employees seeking new employment and for employers maintaining proper employment records. The document can be used in various situations including resignation, mutual termination, or dismissal, and may be required for various administrative purposes such as visa applications or future employment verification.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with full registered company name, address, and date of issuance

2. Employee Information: Full name, HKID number (masked), and last position held by the employee

3. Employment Period: Confirmation of employment start and end dates

4. Position and Role: Description of the employee's final position and primary responsibilities

5. Termination Details: Confirmation of employment termination date and type of termination (e.g., resignation, mutual agreement, dismissal)

6. Final Payment Statement: Confirmation that all final payments including salary, leave pay, and other entitlements have been settled

7. Company Authorization: Signature block with name and position of authorized company representative

Optional Sections

1. Reason for Termination: Include only if mutually agreed and when the termination is on good terms or when specifically requested by the employee

2. Performance Statement: Optional positive statement about employee's performance, to be included only if termination is on good terms and when requested

3. Outstanding Matters: Section detailing any pending handover items or outstanding company property to be returned, if applicable

4. Non-compete Reminder: Reference to any post-employment obligations, only if such terms existed in the original employment contract

5. Reference Availability: Statement about company's willingness to provide future references, included only when termination is on good terms

Suggested Schedules

1. Final Payment Schedule: Detailed breakdown of final payment components including salary, leave pay, and other entitlements

2. Company Property Checklist: List of company property to be returned or already returned by the employee

3. Benefits Termination Summary: Summary of termination dates for various benefits and insurance coverage

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Financial Services

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Relevant Teams

Human Resources

Legal

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Administration

Corporate Secretarial

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Executive Office

Relevant Roles

HR Director

HR Manager

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Company Secretary

HR Executive

HR Administrator

Compliance Officer

Office Manager

Operations Director

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Chief Executive Officer

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Finance Director

Administrative Officer

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