Consent Agreement Form

Consent Agreement Form Template for Hong Kong

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Key Requirements PROMPT example:

"I need a Consent Agreement Form for my medical research institute in Hong Kong to collect and process patient health data for a clinical trial starting in March 2025, including provisions for sharing anonymized data with international research partners."

Document background

The Consent Agreement Form is a crucial document used in Hong Kong to establish a clear legal basis for processing personal data in compliance with the Personal Data (Privacy) Ordinance. This document is essential when organizations need to collect, process, or transfer personal information from individuals, whether for business operations, service delivery, or specific projects. It should be used whenever explicit consent is required for data processing activities, particularly in situations involving sensitive data, marketing communications, or data sharing with third parties. The form must reflect Hong Kong's specific requirements for valid consent, including being express, voluntary, and informed. It provides documentation of compliance with privacy laws while protecting both the organization's interests and individual privacy rights.

Suggested Sections

1. Parties: Identification of the data controller/organization collecting consent and the individual providing consent, including full names and relevant contact details

2. Background: Context of why the consent is being sought and the relationship between the parties

3. Definitions: Clear definitions of key terms used in the agreement, including specific types of personal data, processing activities, and technical terms

4. Purpose of Data Collection: Explicit statement of why the personal data is being collected and how it will be used

5. Scope of Consent: Detailed description of what specific activities and data processing the individual is consenting to

6. Data Processing Details: Information about how the personal data will be processed, stored, and protected

7. Rights of the Data Subject: Clear explanation of the individual's rights under the PDPO, including right to access, correct, and withdraw consent

8. Duration: Period for which the consent remains valid and circumstances under which it may expire

9. Declaration: Formal statement of consent and acknowledgment of understanding

10. Execution: Signature blocks and date of execution

Optional Sections

1. Third Party Disclosures: Section detailing any third parties with whom the data may be shared - include when data will be shared with other organizations

2. International Transfers: Details of any international data transfers - include when personal data may be transferred outside Hong Kong

3. Special Categories of Data: Specific provisions for sensitive personal data - include when collecting health, biometric, or other sensitive data

4. Marketing Consent: Specific consent for marketing communications - include when data will be used for marketing purposes

5. Photography/Media Release: Specific consent for use of photographs or media - include when collecting and using images or recordings

6. Parent/Guardian Consent: Additional section for parental/guardian consent - include when the data subject is under 18 or lacks capacity

7. Withdrawal Procedure: Detailed procedure for withdrawing consent - include when the withdrawal process is complex or has specific requirements

Suggested Schedules

1. Schedule 1 - Types of Personal Data: Comprehensive list of all personal data types to be collected and processed

2. Schedule 2 - Processing Activities: Detailed list of all processing activities covered by the consent

3. Schedule 3 - Third Party Recipients: List of third parties who may receive the personal data, if applicable

4. Appendix A - Privacy Policy: Organization's privacy policy or relevant excerpts

5. Appendix B - Data Security Measures: Description of security measures implemented to protect the personal data

6. Appendix C - Withdrawal Form: Template form for withdrawing consent

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Healthcare

Financial Services

Education

Technology

Retail

Professional Services

Media & Entertainment

Research & Development

Human Resources

Marketing & Advertising

Insurance

Telecommunications

Non-Profit Organizations

Real Estate

Government & Public Sector

Relevant Teams

Legal

Compliance

Human Resources

Information Technology

Data Protection

Marketing

Operations

Customer Service

Research & Development

Information Security

Risk Management

Corporate Governance

Project Management

Relevant Roles

Data Protection Officer

Privacy Manager

Legal Counsel

Compliance Officer

Risk Manager

Human Resources Director

Marketing Manager

Information Security Officer

Operations Manager

Project Manager

Research Director

Customer Service Manager

IT Manager

Business Development Manager

Corporate Secretary

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Authors

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