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Certificate Of Service Employment Template for Hong Kong

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Key Requirements PROMPT example:

Certificate Of Service Employment

"I need a Certificate of Service Employment for a software developer who worked at our Hong Kong office from January 2025 to September 2025, including basic employment details and final position held."

Document background
The Certificate of Service Employment is a crucial document in Hong Kong's employment landscape, required under the Employment Ordinance (Cap. 57). It serves as an official record of employment that employees often need for various purposes, including job applications, visa applications, or banking matters. The certificate must be issued by employers upon request and typically includes essential information such as employment dates, positions held, and basic employment terms. This document is particularly important in Hong Kong's business environment, where formal documentation of employment history is frequently required for various administrative and legal purposes. The certificate must be accurate and truthful, as it may be relied upon by third parties and could have legal implications under Hong Kong law.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with company details and current date

2. Employee Identification: Full name, HKID/Passport number (last 4 digits), and any relevant employee identification numbers

3. Employment Period: Precise dates of employment commencement and termination

4. Position and Role: Job titles held and main responsibilities

5. Mode of Leaving: Standard statement about resignation/termination (keeping neutral and factual)

6. Authorization: Signature block with name and position of authorized signatory

Optional Sections

1. Salary Information: Include if specifically requested by employee, stating final salary range or specific amount

2. Performance Statement: Brief statement about performance if positively requested by employee and agreed by employer

3. Special Achievements: Notable achievements or certifications earned during employment, if relevant and requested

4. Overseas Assignments: Details of any overseas postings or assignments if applicable

5. Language of Service: For multinational companies, specify if service was conducted in languages other than English/Chinese

Suggested Schedules

1. Position History Appendix: Detailed list of all positions held and dates, if employee held multiple roles

2. Project Appendix: List of major projects worked on, if relevant to future employment and agreed to be included

3. Certification Appendix: Copies or lists of relevant professional certifications obtained during employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












Clauses












Relevant Industries

Banking and Financial Services

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Logistics and Transportation

Real Estate

Media and Entertainment

Public Sector

Telecommunications

Energy and Utilities

Relevant Teams

Human Resources

Legal

Compliance

Administration

Corporate Secretariat

Senior Management

Operations

Relevant Roles

Human Resources Director

HR Manager

HR Executive

Chief Human Resources Officer

Personnel Manager

HR Administrator

HR Coordinator

Compliance Officer

Legal Counsel

Company Secretary

Office Manager

Operations Manager

Department Head

Managing Director

Chief Executive Officer

Industries




Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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