The Appointment Confirmation Letter is a crucial document in Hong Kong's employment framework, used to formalize the employment relationship between an employer and a new hire or promoted employee. This document type is particularly relevant in Hong Kong's business environment, where it serves as a more concise alternative to a full employment contract while still maintaining legal compliance with the Employment Ordinance and related legislation. The letter typically follows an offer and acceptance of employment, confirming key terms such as position, salary, benefits, and start date. It's commonly used across all industry sectors in Hong Kong and can be adapted for various levels of seniority, from junior staff to executive positions. The Appointment Confirmation Letter must include all mandatory employment terms required by Hong Kong law while remaining clear and accessible to both parties.
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1. Letter Header: Company letterhead, date, and addressee details
2. Opening Statement: Confirmation of the job offer and acceptance
3. Position and Department: Job title, role, and department/team placement
4. Reporting Relationship: Direct supervisor or reporting structure
5. Start Date: Confirmed employment commencement date
6. Employment Terms: Full-time/part-time status, probation period if applicable
7. Compensation: Base salary, payment frequency, and method
8. Working Hours: Standard working hours, days, and location
9. Benefits: Standard benefits package including leave entitlements, medical, and MPF
10. Confidentiality: Basic confidentiality obligations
11. Closing: Signature blocks and acceptance acknowledgment
1. Bonus Structure: Include when offering performance bonus or commission schemes
2. Share Options: Include when offering equity compensation
3. Relocation Support: Include for employees requiring relocation assistance
4. Non-compete Clause: Include for senior positions or roles with access to sensitive information
5. Flexible Working: Include when offering remote work or flexible arrangements
6. Training Requirements: Include when specific certifications or training are required
7. Overseas Travel: Include when role requires regular international travel
1. Job Description: Detailed outline of roles, responsibilities, and expectations
2. Benefits Summary: Comprehensive list of employee benefits and eligibility criteria
3. Company Policies: Key company policies that form part of employment terms
4. Bonus Scheme Details: Detailed explanation of any variable compensation components
5. Required Documents: List of documents needed for employment verification and onboarding
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Logistics
Hospitality
Media and Entertainment
Real Estate
Telecommunications
Energy
Non-Profit
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Research and Development
Customer Service
Administration
Product Development
Strategy
Compliance
Risk Management
Corporate Communications
Relevant Roles
Chief Executive Officer
Managing Director
Department Head
Senior Manager
Manager
Associate
Analyst
Executive
Officer
Coordinator
Assistant
Specialist
Consultant
Professional
Administrator
Supervisor
Director
Vice President
Technical Lead
Project Manager
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