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Appointment Confirmation Letter Template for England and Wales

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Key Requirements PROMPT example:

Appointment Confirmation Letter

"I need an Appointment Confirmation Letter for a senior software developer position, offering a £95,000 annual salary with remote working options, starting March 1st, 2025, and including specific clauses about intellectual property rights and confidentiality."

Document background
The Appointment Confirmation Letter is a crucial employment document used in England and Wales to formalize the employment relationship following a successful recruitment process. It serves as written confirmation of the appointment and includes all statutorily required information under UK employment law. The letter typically follows verbal agreement of employment terms and precedes the commencement of employment. It must comply with the Employment Rights Act 1996 and other relevant legislation, ensuring that both parties have clear written evidence of the agreed terms. This document is particularly important as it forms part of the employment contract and can be referred to in case of any future disputes.
Suggested Sections

1. Job Title and Role: Clear statement of the position title and primary role description

2. Start Date: Confirmation of employment commencement date

3. Salary and Benefits: Details of compensation package including base salary, benefits, and payment frequency

4. Working Hours and Location: Specification of standard working hours, days, and primary work location

5. Notice Period: Required notice period for termination of employment

6. Probationary Period: Duration and terms of the initial probationary period

Optional Sections

1. Bonus Structure: Details of performance-related bonuses or variable compensation elements

2. Restrictive Covenants: Non-compete clauses and confidentiality requirements for senior or sensitive positions

3. Reporting Structure: Management reporting lines and organizational structure details

4. Travel Requirements: Any expected business travel or mobility requirements

Suggested Schedules

1. Job Description: Detailed outline of role responsibilities, duties, and requirements

2. Benefits Summary: Comprehensive breakdown of the benefits package including healthcare, pension, and other perks

3. Company Policies: Reference to key company policies and procedures applicable to the role

4. Performance Metrics: Specific KPIs and performance expectations for the role

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses

























Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996: Primary legislation governing employment rights in England and Wales. Key requirements include Section 1 written particulars of employment, minimum information requirements for employees, and timing requirements for providing employment information.

Equality Act 2010: Legislation ensuring workplace equality and preventing discrimination. Covers protected characteristics, non-discrimination provisions, and equal treatment obligations in employment.

Data Protection Act 2018 and UK GDPR: Legal framework for handling personal data, including requirements for processing employee information, privacy notices, and protecting data protection rights.

Working Time Regulations 1998: Regulations governing working hours, including maximum working time limits, mandatory rest break requirements, and statutory holiday entitlements.

National Minimum Wage Act 1998: Legislation establishing minimum wage requirements and salary compliance standards for all workers in the UK.

Terms of Employment (Information) Act 1994: Specifies the required content and information that must be included in employment documentation.

Pensions Act 2008: Legislation covering workplace pension requirements, including auto-enrollment obligations and necessary pension scheme information.

Immigration, Asylum and Nationality Act 2006: Legal framework for right to work checks and immigration status verification requirements for employees.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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