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Tender Confirmation Letter for the United Kingdom

Tender Confirmation Letter Template for England and Wales

A Tender Confirmation Letter is a formal document issued under English and Welsh law that acknowledges the receipt of a tender submission and outlines the next steps in the procurement process. It serves as official confirmation that a tender has been received, recorded, and will be considered in accordance with the procurement rules and regulations. The document typically includes details about the evaluation process, timeline, and any additional requirements or clarifications needed.

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What is a Tender Confirmation Letter?

The Tender Confirmation Letter is a crucial document in the procurement process under English and Welsh law, typically issued immediately following the receipt of a tender submission. It serves multiple purposes: formally acknowledging receipt of the tender, confirming compliance with submission requirements, and outlining the next steps in the evaluation process. This document is particularly important for maintaining transparency and providing an audit trail in public sector procurement, ensuring compliance with the Public Contracts Regulations 2015 and other relevant legislation.

What sections should be included in a Tender Confirmation Letter?

1. Reference to Original Tender: Clear identification of the tender being confirmed, including tender reference number and project title

2. Confirmation of Receipt: Formal acknowledgment of tender submission including date and time received

3. Tender Details: Key information including submission date, reference numbers, project scope and submitted price

4. Next Steps: Information about the evaluation process, timeline and expected communication points

5. Contact Information: Details of the procurement contact person including name, position, email and phone number

What sections are optional to include in a Tender Confirmation Letter?

1. Clarification Requests: Section for listing any immediate clarifications needed from the tenderer

2. Documentation Requirements: List of any outstanding or additional documents required from the tenderer

3. Interview/Presentation Details: Information about any required presentations or interviews as part of the tender process

What schedules should be included in a Tender Confirmation Letter?

1. Receipt Schedule: Detailed itemized list of all documents received as part of the tender submission

2. Evaluation Timeline: Detailed schedule showing key dates in the evaluation process including decision points

3. Clarification Form: Standard form template for the tenderer to submit any required clarifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Relevant legal definitions















Clauses















Industries

Public Contracts Regulations 2015: Primary legislation governing public procurement in England and Wales. Implements EU Directive 2014/24/EU, sets out rules for public procurement, defines tender procedures and requirements, and establishes transparency obligations.

Public Services (Social Value) Act 2012: Requires public authorities to consider economic, social, and environmental well-being in procurement decisions for public service contracts.

Late Payment of Commercial Debts (Interest) Act 1998: Governs payment terms and statutory interest provisions in commercial contracts, including tender agreements.

Freedom of Information Act 2000: Sets out transparency requirements and public access to information obligations for public sector procurement.

Data Protection Act 2018 and UK GDPR: Regulates the handling of personal data and privacy considerations in tender processes and subsequent contracts.

Competition Act 1998: Addresses anti-competitive behavior and bid rigging prevention in tender processes.

Bribery Act 2010: Establishes anti-corruption measures and corporate compliance requirements relevant to tender processes.

Common Law and Statutory Contract Principles: Includes common law principles, Unfair Contract Terms Act 1977, and Consumer Rights Act 2015, governing general contractual relationships and terms.

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