The Job Appointment Letter is a crucial document in the employment relationship under English and Welsh law, typically issued after successful completion of the recruitment process and before the commencement of employment. It should be used when formalizing an employment offer and must include all statutory requirements as per UK employment legislation. The document serves multiple purposes: it confirms the employment offer, outlines the terms and conditions, ensures compliance with employment laws, and provides clarity on the employment relationship. The letter forms part of the employment contract and should be issued and signed before the employee's start date.
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1. Letterhead: Company logo, name, and registered address
2. Date and Address Block: Current date and employee's full address
3. Salutation: Formal greeting to the employee
4. Job Role and Start Date: Confirmation of position offered and commencement date
5. Salary and Benefits: Compensation details including basic salary, payment frequency, and any additional benefits
6. Working Hours and Location: Standard working hours, days, and primary work location
7. Holiday Entitlement: Annual leave allowance and terms
8. Notice Period: Required notice period for termination by either party
9. Statutory Requirements: References to key employment legislation and statutory rights
10. Acceptance and Signature: Space for both employer and employee signatures and date
1. Probationary Period: Include when the role has an initial probation period, specifying duration and terms
2. Bonus Structure: Include when role includes performance-related bonuses or commission
3. Remote Working Arrangements: Include when role offers flexible or remote working options
4. Pension Scheme: Include details of company pension scheme if above statutory minimum
5. Additional Benefits: Include when offering health insurance, life insurance, or other benefits
1. Job Description: Detailed outline of role responsibilities, requirements, and reporting structure
2. Benefits Summary: Comprehensive breakdown of all benefits and eligibility criteria
3. Company Policies Reference: Key company policies including disciplinary, grievance, and IT usage
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