The Job Appointment Letter is a crucial document in New Zealand's employment framework, typically issued after successful recruitment negotiations and before employment commencement. It serves as the primary document formalizing the employment relationship and must comply with New Zealand's Employment Relations Act 2000 and related employment legislation. The letter should be issued when a new employee is hired, when an existing employee is promoted to a new position, or when there's a significant change in employment terms. The Job Appointment Letter includes essential information such as role details, compensation, working arrangements, and employment conditions, forming the foundation of the employment relationship. It must be written in clear, unambiguous language and reflect good faith principles central to New Zealand employment law.
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1. Opening and Date: Formal letter opening with date and employee's contact details
2. Position Details: Job title, department, and reporting relationships
3. Employment Type: Whether permanent, fixed-term, casual, full-time or part-time
4. Start Date and Location: Commencement date and primary work location
5. Remuneration: Salary/wage details, payment frequency, and method
6. Hours of Work: Standard working hours, days, and flexibility arrangements
7. Leave Entitlements: Annual, sick, bereavement, and public holiday leave as per Holidays Act
8. Probationary Period: Duration and terms of probation if applicable
9. Notice Period: Required notice periods for termination by either party
10. Key Duties: Brief overview of main responsibilities and expectations
11. Acceptance Section: Space for employee signature and acceptance of terms
1. Bonus Structure: Include when role has performance-based incentives or bonuses
2. Vehicle Allowance: When company car or transport allowance is provided
3. Relocation Assistance: When offering relocation support for non-local candidates
4. Commission Structure: For sales or commission-based roles
5. Flexible Working Arrangements: When offering specific flexible work options
6. Study Support: When providing education or professional development assistance
7. Share Options: For roles including company share or option schemes
1. Job Description: Detailed outline of role responsibilities and requirements
2. Company Policies: Key policies including code of conduct, IT usage, health and safety
3. Benefits Schedule: Detailed description of additional benefits and entitlements
4. KPI Schedule: Performance indicators and targets if applicable
5. Confidentiality Agreement: Detailed confidentiality and intellectual property terms
Relevant legal definitions
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Relevant Industries
Technology
Financial Services
Healthcare
Manufacturing
Retail
Education
Professional Services
Construction
Hospitality
Agriculture
Mining
Transport and Logistics
Government
Non-Profit
Media and Entertainment
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Research and Development
Customer Service
Production
Administration
Business Development
Risk and Compliance
Quality Assurance
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Department Manager
Team Leader
Project Manager
Software Developer
Sales Representative
Administrative Assistant
Human Resources Manager
Marketing Coordinator
Financial Analyst
Operations Manager
Customer Service Representative
Research Scientist
Legal Counsel
Production Supervisor
Account Manager
Business Development Manager
Data Analyst
Executive Assistant
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