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Disciplinary Hearing Letter Template for England and Wales

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Key Requirements PROMPT example:

Disciplinary Hearing Letter

"I need a Disciplinary Hearing Letter for a retail employee who has been consistently late for shifts over the past month, with the hearing to be scheduled for March 15, 2025, and need to include reference to our attendance policy and previous verbal warnings."

Document background
The Disciplinary Hearing Letter is a crucial document in the UK employment relationship, serving as a formal notification of disciplinary proceedings. It is used when workplace issues require formal investigation and potential disciplinary action under English and Welsh law. The letter must detail specific concerns, provide sufficient information for the employee to prepare their response, and outline their statutory rights. It forms part of a fair disciplinary process as required by UK employment legislation and the ACAS Code of Practice, protecting both employer and employee interests while maintaining procedural fairness.
Suggested Sections

1. Employee Details: Full name, position, department of the employee

2. Meeting Details: Date, time, location of the disciplinary hearing

3. Allegations: Clear description of the misconduct or performance issues

4. Right to Accompaniment: Information about right to be accompanied by colleague or union representative

5. Potential Consequences: Possible outcomes including any potential disciplinary action

6. Process Information: How the hearing will be conducted and what to expect

Optional Sections

1. Previous Warnings: Reference to existing warnings on file, if applicable

2. Suspension Details: If employee is suspended, details of suspension terms

3. Reasonable Adjustments: Any adjustments needed for disability or special circumstances

Suggested Schedules

1. Evidence Bundle: Copies of relevant evidence to be discussed at hearing

2. Company Policies: Relevant sections of company disciplinary policy

3. Witness Statements: If applicable, statements from relevant witnesses

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















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Relevant Industries
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Industries

Employment Rights Act 1996: Primary legislation establishing fundamental employment rights, including protection against unfair dismissal and the right to be accompanied at disciplinary hearings. Forms the legislative backbone for disciplinary procedures.

ACAS Code of Practice: Statutory code providing practical guidance for handling disciplinary matters. Non-compliance can result in up to 25% increase in tribunal awards. Sets out core principles of fairness and reasonable behavior in disciplinary processes.

Equality Act 2010: Legislation ensuring non-discrimination in disciplinary processes, requiring reasonable adjustments for disabled employees and protecting against victimization. Essential for ensuring fair treatment during disciplinary procedures.

Human Rights Act 1998: Ensures fundamental rights including the right to a fair hearing, privacy considerations, and protection against discrimination in disciplinary processes.

GDPR and Data Protection Act 2018: Data protection legislation governing the handling of personal data during disciplinary proceedings, ensuring confidentiality and proper data processing practices.

Trade Union and Labour Relations (Consolidation) Act 1992: Legislation establishing rights regarding union representation during disciplinary proceedings and implementation of relevant collective agreements.

Company Policies and Procedures: Internal organizational guidelines and established procedures that must be followed during disciplinary processes to ensure consistency and fairness.

Employment Contract Terms: Specific contractual provisions that may affect or govern disciplinary procedures and must be considered when conducting disciplinary hearings.

Collective Agreements: Any existing agreements between employer and trade unions that may contain specific provisions regarding disciplinary procedures and must be adhered to.

Relevant Case Law: Previous employment tribunal and court decisions that establish precedents and principles for conducting fair disciplinary procedures.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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