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Department Change Letter To Employee Template for England and Wales

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Key Requirements PROMPT example:

Department Change Letter To Employee

"I need a Department Change Letter To Employee to transfer Sarah Jones from our Marketing department to our Digital Innovation team, with the change taking effect from March 1, 2025, including details about her new reporting line to the Head of Digital and a 5% salary increase."

Document background
The Department Change Letter To Employee is a crucial document used when an organization needs to formally document and communicate an employee's transfer between departments. Under English and Welsh law, employers must provide written notification of significant changes to employment terms. This letter serves as both a formal record and legal protection for both parties, detailing the new department, role, responsibilities, and any changes to terms and conditions. It helps ensure transparency and compliance with employment legislation while maintaining clear communication between employer and employee.
Suggested Sections

1. Employee Details: Full name, current position, department, and employee number

2. Current Role Information: Current department, position, and key responsibilities

3. New Role Information: New department, position, and key responsibilities

4. Effective Date: When the department change takes effect

5. Terms Confirmation: Confirmation that other employment terms remain unchanged

Optional Sections

1. Transition Period: Details of any handover or training period, use when complex role changes occur

2. Salary Changes: Any modifications to compensation, include if pay is affected

3. Location Changes: New work location details, include if workplace changes

4. Reporting Structure: New reporting relationships, include if management structure changes

Suggested Schedules

1. New Job Description: Detailed outline of new role responsibilities

2. Organization Chart: Updated structure showing new reporting lines

3. Acknowledgment Form: For employee to sign and return accepting changes

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996: Primary legislation governing employment rights, including regulations on changes to employment terms, protection against unfair dismissal, and requirements for written statements of changes

Equality Act 2010: Ensures changes don't discriminate against protected characteristics and requires reasonable accommodations for disabled employees

TUPE Regulations 2006: Transfer of Undertakings (Protection of Employment) Regulations - applicable if department change involves business transfer or service provision change

Employment Contract Review: Review of existing contract terms including mobility clauses, change of workplace provisions, and required notice periods

Collective Agreements: Consideration of existing union agreements and consultation requirements that may affect departmental changes

Working Time Regulations 1998: Regulations governing working hours and patterns, relevant if department change affects work schedules

National Minimum Wage Act 1998: Legislation ensuring wage compliance if department change affects pay or benefits

ACAS Code of Practice: Best practice guidelines for proper consultation procedures and maintaining good employment relations during organizational changes

Common Law Principles: Legal principles including implied duty of mutual trust and confidence and reasonableness of changes in employment relationship

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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