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Community Event Risk Assessment for the United Kingdom

Community Event Risk Assessment Template for England and Wales

A Community Event Risk Assessment Template is a comprehensive document used in England and Wales to identify, assess, and mitigate potential risks associated with organizing community events. It complies with the Health and Safety at Work Act 1974 and related regulations, providing a structured approach to evaluate hazards, implement control measures, and ensure the safety of event attendees, staff, and volunteers. The document serves as both a planning tool and a legal requirement for event organizers.

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What is a Community Event Risk Assessment?

The Community Event Risk Assessment Template is essential for any organization planning public events in England and Wales. It helps ensure compliance with health and safety legislation while protecting event participants and organizers. The document includes sections covering general safety hazards, emergency procedures, and specific risk factors depending on the event type. It's designed to be comprehensive yet adaptable, allowing organizers to assess risks systematically while maintaining compliance with local authority requirements and insurance obligations.

What sections should be included in a Community Event Risk Assessment?

1. Event Details: Basic information including date, location, expected attendance, and event type

2. Risk Assessment Matrix: Standard likelihood vs impact assessment grid for evaluating risks

3. General Safety Hazards: Assessment of common risks applicable to most events including slips/trips, weather conditions, and general public safety

4. Emergency Procedures: Standard emergency response protocols including evacuation procedures and emergency services coordination

5. First Aid Arrangements: Required medical support and facilities including number of first aiders and equipment required

What sections are optional to include in a Community Event Risk Assessment?

1. Food Safety Assessment: Detailed assessment of food handling risks, temperature control, and hygiene measures for events involving catering

2. Temporary Structures Assessment: Evaluation of risks related to temporary constructions such as stages, marquees, and other event structures

3. Crowd Management Plan: Specific measures for controlling large crowds including queuing systems and crowd density monitoring

4. Noise Impact Assessment: Evaluation of sound levels, control measures, and impact on surrounding areas for events with significant noise

What schedules should be included in a Community Event Risk Assessment?

1. Site Plan: Detailed layout showing key facilities, emergency exits, access points, and emergency equipment locations

2. Emergency Contact Directory: Comprehensive list of key personnel and emergency service contact details

3. Insurance Documentation: Copies of public liability insurance and other relevant insurance certificates

4. Risk Assessment Review Log: Tracking document for recording assessment updates, changes, and periodic reviews

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Sector

Sales

Cost

Free to use
Relevant legal definitions






























Clauses


























Industries

Health and Safety at Work etc. Act 1974: Primary legislation that forms the foundation of health and safety law in the UK, establishing general duties for ensuring safety of workers and public at events

Management of Health and Safety at Work Regulations 1999: Details specific requirements for risk assessments and management of safety systems, including documentation requirements and risk mitigation procedures

The Regulatory Reform (Fire Safety) Order 2005: Covers fire safety requirements and emergency evacuation procedures that must be incorporated into event planning and risk assessment

Licensing Act 2003: Governs requirements for regulated entertainment and alcohol sales, including the need for Temporary Event Notices (TENs)

Equality Act 2010: Ensures event accessibility and prevents discrimination, requiring consideration of all attendees' needs in event planning and risk assessment

Food Safety Act 1990: Governs food safety requirements if food is being served or sold at the community event

Control of Noise at Work Regulations 2005: Regulates noise levels and requires assessment of noise-related risks to both workers and attendees

The Work at Height Regulations 2005: Covers safety requirements for any elevated structures, staging, or work at height during event setup and operation

First Aid at Work Regulations 1981: Specifies first aid requirements and medical provision needs for public events

GDPR and Data Protection Act 2018: Governs the collection, storage, and handling of attendee personal information during event registration and management

Local Authority Requirements: Encompasses specific council event planning guidelines, local licensing requirements, and environmental health regulations that vary by jurisdiction

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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