Master Procurement Agreement

Master Procurement Agreement Template for Denmark

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The Master Procurement Agreement is designed for organizations requiring a structured framework for regular procurement activities under Danish law. It establishes a comprehensive legal and commercial foundation for the ongoing purchase of goods and/or services, typically used when a customer anticipates making multiple purchases from a supplier over time. The agreement includes essential provisions for ordering, delivery, pricing, quality standards, and risk allocation, while ensuring compliance with Danish legal requirements. This type of agreement is particularly valuable for businesses seeking to standardize their procurement processes, manage supplier relationships effectively, and maintain consistent terms across multiple transactions. The Master Procurement Agreement also incorporates necessary safeguards for both parties, including clear liability provisions, termination rights, and dispute resolution mechanisms.

Suggested Sections

1. Parties: Identification of the contracting parties, including full legal names, registration numbers, and addresses

2. Background: Context of the agreement, relationship between the parties, and general purpose of the framework

3. Definitions: Defined terms used throughout the agreement, including technical and commercial terms

4. Scope and Structure: Overview of the procurement framework, relationship hierarchy, and contract structure

5. Ordering Process: Procedures for placing orders, acceptance, and confirmation under the framework

6. Delivery Terms: Terms governing delivery, acceptance criteria, and transfer of risk

7. Prices and Payment: Pricing mechanism, payment terms, invoicing requirements, and price adjustment provisions

8. Quality and Compliance: Quality standards, specifications, warranties, and compliance requirements

9. Supplier Obligations: Key responsibilities and commitments of the supplier

10. Customer Obligations: Key responsibilities and commitments of the customer

11. Title and Risk: Transfer of ownership and risk allocation between parties

12. Intellectual Property: IP rights, licenses, and related protections

13. Confidentiality: Protection of confidential information and trade secrets

14. Data Protection: GDPR compliance and data processing obligations

15. Liability and Indemnification: Limitation of liability, indemnification obligations, and insurance requirements

16. Force Majeure: Events excusing performance and related procedures

17. Term and Termination: Duration, renewal, termination rights, and consequences of termination

18. Governing Law and Disputes: Choice of law, jurisdiction, and dispute resolution procedures

19. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment

Optional Sections

1. Environmental Compliance: Additional environmental requirements and sustainability commitments, used when procurement involves environmental considerations

2. Social Responsibility: Corporate social responsibility requirements, used when parties have specific CSR commitments

3. Security Requirements: Specific security protocols and requirements, used when dealing with sensitive goods or information

4. Import/Export Controls: Specific provisions for international trade compliance, used in cross-border procurement

5. Regulatory Compliance: Industry-specific regulatory requirements, used in regulated sectors

6. Service Levels: Service level agreements and KPIs, used when procurement includes services

7. Business Continuity: Business continuity and disaster recovery requirements, used for critical supply relationships

8. Audit Rights: Extended audit and inspection rights, used for critical or high-value procurement

9. Subcontracting: Specific provisions governing use of subcontractors, used when subcontracting is permitted

Suggested Schedules

1. Schedule 1 - Goods and Services: Detailed description of goods and/or services covered under the agreement

2. Schedule 2 - Pricing Schedule: Detailed pricing information, including rate cards and price adjustment mechanisms

3. Schedule 3 - Service Levels: Detailed service level requirements and measurement criteria

4. Schedule 4 - Ordering Procedure: Detailed procedures for placing and processing orders

5. Schedule 5 - Technical Specifications: Detailed technical requirements and specifications

6. Schedule 6 - Key Personnel: List of key personnel and their roles

7. Schedule 7 - Approved Subcontractors: List of pre-approved subcontractors if applicable

8. Schedule 8 - Form of Purchase Order: Template purchase order form

9. Schedule 9 - Data Processing Agreement: GDPR-compliant data processing terms

10. Schedule 10 - Business Continuity Plan: Detailed business continuity and disaster recovery procedures

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