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Job Rejection Letter Template for Denmark

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Job Rejection Letter

Document background
The Job Rejection Letter is a crucial document in the Danish recruitment process, used when an organization needs to formally communicate a negative hiring decision to a job applicant. This document must be drafted in accordance with Danish employment law, particularly considering the Danish Act on Equal Treatment and Data Protection Act. The letter serves multiple purposes: it provides closure to candidates, maintains professional relationships, protects the organization from potential legal issues, and ensures compliance with data protection requirements. The timing and content of a Job Rejection Letter are important considerations, as it should be sent promptly after the decision is made and should contain appropriate information without risking discrimination claims or legal exposure.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead including company details and the current date

2. Recipient Details: Applicant's name and contact information

3. Reference Line: Position applied for and any relevant reference numbers

4. Acknowledgment: Thank the candidate for their application and time invested in the process

5. Decision Communication: Clear but tactful communication of the rejection decision

6. Brief Explanation: General, non-specific reason for the decision that doesn't risk legal issues

7. Positive Note: Recognition of the candidate's qualifications or strengths

8. Closing and Signature: Professional closing, including sender's name and position

Optional Sections

1. Interview Appreciation: Additional paragraph thanking the candidate for attending interviews, if applicable

2. Future Opportunities: Invitation to apply for future positions if the candidate made a positive impression

3. Feedback Offer: Offer to provide specific feedback, if company policy allows

4. Alternative Position Suggestion: Suggestion of other suitable positions within the company, if available

5. Data Retention Notice: Information about how the candidate's data will be handled, particularly relevant under GDPR

6. Constructive Feedback: Brief, constructive feedback if specifically requested and approved by HR

Suggested Schedules

1. Privacy Notice: Optional attachment explaining how the candidate's personal data will be handled and stored

2. Available Positions List: Optional attachment listing other current openings if suggesting alternative positions

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Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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