Commercial Property Management Agreement

Commercial Property Management Agreement Template for Denmark

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Document background

The Commercial Property Management Agreement is essential for property owners seeking to delegate the management of their commercial real estate assets to professional property managers in Denmark. This document is commonly used when property owners require comprehensive management services including tenant relations, maintenance, financial oversight, and regulatory compliance. The agreement must comply with Danish law, particularly the Danish Business Lease Act and related property management regulations. It typically includes detailed service specifications, performance standards, fee structures, and reporting requirements. The document is crucial for establishing clear responsibilities and expectations between parties, ensuring professional management of commercial properties while maintaining legal compliance and operational efficiency in the Danish market.

Suggested Sections

1. Parties: Identification of the Property Owner and Property Manager with full legal names and registration details

2. Background: Context of the agreement including brief description of the property and management arrangement

3. Definitions: Key terms used throughout the agreement including Property, Services, Management Fee, etc.

4. Appointment and Term: Formal appointment of the property manager, duration of agreement, and renewal terms

5. Scope of Services: Comprehensive outline of property management services to be provided

6. Manager's Obligations: Detailed responsibilities including maintenance, tenant relations, financial management, and reporting

7. Owner's Obligations: Property owner's responsibilities including funding, insurance, and cooperation requirements

8. Financial Management: Handling of property income, expenses, budgeting, and accounting requirements

9. Compensation and Payment Terms: Management fees, payment schedule, and reimbursable expenses

10. Insurance Requirements: Required insurance coverage for both parties and the property

11. Reporting and Communications: Regular reporting requirements, meetings, and communication protocols

12. Compliance and Regulations: Obligations to comply with relevant laws and regulations

13. Liability and Indemnification: Allocation of risks and responsibilities between parties

14. Termination: Grounds for termination, notice periods, and post-termination obligations

15. General Provisions: Standard clauses including governing law, notices, and amendments

Optional Sections

1. Environmental Management: Specific provisions for properties requiring special environmental management or certification

2. Multi-Property Portfolio Management: Additional terms for managing multiple properties under the same agreement

3. Development and Construction Management: Terms for overseeing property development or major renovation projects

4. Asset Management Services: Extended services including investment strategy and portfolio optimization

5. Emergency Services and Procedures: Special procedures for emergency situations and disaster recovery

6. Marketing and Leasing Services: Additional terms for active marketing and leasing of vacant spaces

7. Sustainability Requirements: Specific obligations regarding sustainable property management practices

8. Security Services: Additional provisions for properties requiring special security arrangements

Suggested Schedules

1. Property Description: Detailed description of the property including address, size, facilities, and current condition

2. Scope of Services Matrix: Detailed breakdown of all management services with responsibility assignments

3. Fee Schedule: Detailed breakdown of management fees, additional service fees, and payment terms

4. Key Performance Indicators: Specific performance metrics and targets for property management

5. Operating Budget: Annual budget for property operations and maintenance

6. Maintenance Schedule: Planned maintenance activities and frequencies

7. Required Reports: Templates and specifications for required regular reports

8. Emergency Contacts: List of emergency contacts and escalation procedures

9. Insurance Requirements: Detailed specifications of required insurance coverage

10. Service Level Agreement: Specific service standards and response times

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