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Minutes From Previous Meeting Template for Switzerland

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Key Requirements PROMPT example:

Minutes From Previous Meeting

"I need to create Minutes From Previous Meeting for our quarterly board meeting held on March 15, 2025, which must include detailed voting records on our new sustainability initiative and document the appointment of three new board members."

Document background
Minutes From Previous Meeting documents are crucial corporate governance tools in Swiss business practice, regulated under the Swiss Code of Obligations and related corporate law. These documents serve as the official record of business meetings, capturing discussions, decisions, and action items in a legally compliant format. They are essential for maintaining corporate transparency, providing evidence of decision-making processes, and ensuring proper documentation for regulatory compliance. The minutes must be maintained as part of the company's official records and may be required for various purposes, including legal proceedings, audits, or regulatory reviews. In Switzerland, these documents often need to meet specific format and content requirements, particularly for formal business entities, and may need to be produced in multiple languages depending on the canton and business context.
Suggested Sections

1. Meeting Information Header: Basic details including date, time, location, type of meeting, and organization name

2. Attendees: List of all present participants, including their roles, plus those who sent apologies or were absent

3. Agenda Confirmation: Confirmation that the agenda was followed or notation of any changes

4. Approval of Previous Minutes: Record of the review and approval of minutes from the previous meeting

5. Main Discussion Points: Chronological record of key topics discussed, including essential details and context

6. Decisions and Resolutions: Clear documentation of all formal decisions made, including voting results if applicable

7. Action Items: List of tasks assigned, responsible parties, and deadlines

8. Next Meeting: Date, time, and location of the next scheduled meeting

9. Closure: Time of meeting conclusion and signature of the minute-taker and chair

Optional Sections

1. Executive Summary: Brief overview of key points and decisions - useful for longer meetings or when minutes will be widely distributed

2. Committee Reports: Summaries of reports from various committees - include when committee updates were part of the meeting

3. Financial Review: Summary of financial discussions - include when financial matters were discussed

4. Voting Records: Detailed breakdown of votes - include when formal voting took place on specific matters

5. Risk Assessment: Documentation of risk-related discussions - include when risks were evaluated or discussed

6. Guest Presentations: Summary of any external presentations - include when guest speakers or presenters were part of the meeting

Suggested Schedules

1. Attendance Register: Signed list of all attendees with their roles and contact information

2. Meeting Materials: Copies of presentations, reports, or documents discussed during the meeting

3. Supporting Documentation: Any referenced documents, reports, or materials that support discussions or decisions

4. Voting Records Appendix: Detailed voting results and ballots if applicable

5. Action Items Register: Detailed tracking document for all assigned tasks and their status

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Relevant Industries

Financial Services

Manufacturing

Technology

Healthcare

Education

Non-Profit

Professional Services

Real Estate

Retail

Construction

Energy

Transportation

Telecommunications

Public Sector

Hospitality

Relevant Teams

Legal

Corporate Secretariat

Administrative

Executive Office

Compliance

Corporate Governance

Board Support

Risk Management

Internal Audit

Corporate Affairs

Relevant Roles

Board Secretary

Corporate Secretary

Executive Assistant

CEO

Managing Director

Board Member

Committee Chair

Legal Counsel

Compliance Officer

Administrative Manager

Department Head

Project Manager

Corporate Governance Officer

Risk Manager

Company Secretary

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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