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The Mail for Minutes of Meeting is a crucial business documentation tool used in Swiss corporate environments to maintain official records of organizational meetings. This document type is essential for ensuring compliance with Swiss corporate governance requirements and maintaining transparent decision-making processes. It should be used whenever formal meetings take place, particularly for board meetings, shareholder assemblies, or significant operational meetings where decisions need to be officially documented. The document must comply with Swiss Code of Obligations (OR) requirements regarding business documentation and may need to meet additional regulatory requirements depending on the organization's industry. The format typically includes meeting details, attendee information, agenda points, decisions made, and assigned actions, serving as both a legal record and an operational tool for tracking meeting outcomes and responsibilities.

1. Meeting Details: Date, time, location, and type of meeting (e.g., board meeting, general assembly, team meeting)

2. Attendees: List of all present participants, including their roles and titles, plus those who sent apologies

3. Agenda: Outline of the planned discussion points and order of business

4. Previous Minutes: Confirmation of approval of previous meeting's minutes and any matters arising

5. Main Discussion Points: Detailed record of the key topics discussed, in chronological order

6. Decisions and Resolutions: Clear documentation of all decisions made and resolutions passed, including voting results if applicable

7. Action Items: List of tasks assigned, responsible parties, and deadlines

8. Next Meeting: Date, time, and location of the next scheduled meeting

9. Closure: Time of meeting conclusion and signature of the minute-taker and chair