Employee Photo Release Form

Employee Photo Release Form Template for Switzerland

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Key Requirements PROMPT example:

"I need a Swiss-law Employee Photo Release Form for our Zurich-based tech company that allows us to use employee photos across all our marketing materials, social media, and website globally, with rights lasting until January 2025."

Document background

The Employee Photo Release Form is essential for Swiss businesses that wish to use employee photographs for various corporate purposes while maintaining compliance with Swiss privacy and data protection regulations. This document becomes necessary when companies engage in activities such as website development, marketing campaigns, internal communications, or social media presence where employee images are featured. The form addresses requirements under the Swiss Federal Act on Data Protection and personality rights provisions in the Swiss Civil Code, providing clear guidelines for photo usage, storage, and the employee's rights regarding their image. It's particularly important given Switzerland's strict approach to personal data protection and the need for explicit consent in handling personal information such as photographs.

Suggested Sections

1. Parties: Identifies the employer (company) and the employee (photo subject), including full legal names and addresses

2. Background: Brief context explaining the purpose of the photo release form and its relation to employment

3. Definitions: Defines key terms such as 'Photographs', 'Usage Rights', 'Marketing Materials', and other relevant terms

4. Consent and Authorization: Express authorization from the employee for the employer to take, use, and publish photographs

5. Scope of Use: Detailed description of how and where the photographs may be used (e.g., company website, social media, marketing materials)

6. Duration and Territory: Specifies the time period for which the consent is valid and the geographical scope of usage

7. Data Protection Compliance: Statement of compliance with Swiss data protection laws and employee's rights regarding their personal data

8. Revocation Rights: Process and conditions under which the employee can withdraw consent

9. Signatures: Space for dated signatures of both parties

Optional Sections

1. Compensation: Include when additional compensation is provided for photo usage beyond normal employment terms

2. Third Party Rights: Include when photographs might be licensed or transferred to third parties

3. Social Media Policy: Include when specific social media usage guidelines need to be outlined

4. International Usage: Include when photos will be used across multiple jurisdictions

5. Editing Rights: Include when the employer needs specific rights to edit, modify, or alter the photographs

Suggested Schedules

1. Schedule 1 - Specific Usage Examples: List of specific intended uses for the photographs with examples

2. Schedule 2 - Approved Platforms: List of approved platforms and media where photographs may be used

3. Appendix A - Photo Guidelines: Guidelines for the type and style of photographs to be taken and used

4. Appendix B - Withdrawal Form: Template form for withdrawing consent for specific or all photographs

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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Professional Services

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Technology

Manufacturing

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Healthcare

Education

Hospitality

Media and Entertainment

Construction

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Non-Profit Organizations

Transportation and Logistics

Relevant Teams

Human Resources

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Compliance

Marketing

Corporate Communications

Public Relations

Digital Marketing

Employee Relations

Brand Management

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Human Resources Manager

Legal Counsel

Compliance Officer

Marketing Manager

Communications Director

Content Manager

Social Media Manager

Brand Manager

Recruitment Manager

Employee Relations Manager

Corporate Communications Manager

PR Manager

Digital Marketing Manager

Website Content Manager

Chief Human Resources Officer

Chief Legal Officer

Chief Marketing Officer

Chief Communications Officer

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