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Client Engagement Letter Template for Switzerland

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Key Requirements PROMPT example:

Client Engagement Letter

"I need a Client Engagement Letter for our Swiss wealth management firm to provide financial advisory services to high-net-worth individuals, starting January 2025, with specific attention to FINMA compliance requirements and cross-border services between Switzerland and the EU."

Document background
The Client Engagement Letter is a crucial document used to initiate and formalize professional service relationships under Swiss law. It is typically employed at the beginning of a new client relationship or when commencing a new project with an existing client. The document comprehensively outlines the scope of services, delivery expectations, fee arrangements, and key terms while ensuring compliance with Swiss regulatory requirements, including the Swiss Code of Obligations, data protection laws, and sector-specific regulations. The letter serves multiple purposes: it clarifies expectations, provides legal protection for both parties, establishes clear communication channels, and demonstrates regulatory compliance. For regulated industries, it includes mandatory disclosures and specific terms required by Swiss regulatory authorities.
Suggested Sections

1. Date and Address Block: Formal business letter heading with date and client's complete contact details

2. Greeting and Introduction: Professional salutation and brief introduction expressing appreciation for choosing the firm

3. Purpose of Engagement: Clear statement of the purpose of the engagement and confirmation of instructions received from the client

4. Scope of Services: Detailed description of services to be provided, including any specific limitations or exclusions

5. Team and Key Contacts: Introduction of key team members who will be responsible for service delivery

6. Fees and Payment Terms: Clear explanation of fee structure, billing arrangements, and payment terms

7. Timeline and Deliverables: Expected timelines, key milestones, and deliverables

8. Client Responsibilities: Outline of what is expected from the client to facilitate service delivery

9. Confidentiality: Commitment to maintaining client confidentiality and handling sensitive information

10. Terms and Conditions: Reference to applicable terms and conditions, including liability limitations

11. Acceptance and Confirmation: Instructions for confirming acceptance of the engagement terms

12. Closing and Signature: Professional closing, signature block, and firm details

Optional Sections

1. Regulatory Disclosures: Required for regulated services such as financial advisory or legal services, including relevant licensing and regulatory information

2. Conflict of Interest Statement: Declaration of any potential conflicts of interest, used when relevant to the engagement

3. Data Protection Notice: Detailed information about data handling practices, particularly important for engagements involving sensitive personal data

4. Anti-Money Laundering Procedures: Required for financial services or when AML regulations apply

5. Insurance Coverage: Details of professional indemnity insurance, particularly relevant for high-value or high-risk engagements

6. Subcontractor Information: Include when parts of the service will be delegated to third parties

7. International Services Notice: Required when services cross international borders or involve multiple jurisdictions

Suggested Schedules

1. Schedule 1: Detailed Scope of Work: Comprehensive breakdown of services, methodologies, and specific deliverables

2. Schedule 2: Fee Schedule: Detailed breakdown of fees, rates, and charging structures

3. Schedule 3: General Terms and Conditions: Complete set of standard terms and conditions governing the engagement

4. Appendix A: Team Profiles: Detailed information about key team members and their qualifications

5. Appendix B: Service Level Agreement: Specific performance metrics and service standards

6. Appendix C: Data Processing Agreement: Detailed terms for handling personal data in compliance with Swiss data protection laws

7. Appendix D: Required Forms: Any regulatory or compliance forms that need to be completed by the client

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








































Clauses




































Relevant Industries

Professional Services

Legal Services

Financial Services

Management Consulting

IT Consulting

Accounting and Audit

Tax Advisory

Corporate Advisory

Investment Banking

Real Estate Advisory

Engineering Consulting

Environmental Consulting

Healthcare Consulting

Human Resources Consulting

Relevant Teams

Legal

Compliance

Risk Management

Business Development

Client Relations

Operations

Administration

Finance

Professional Standards

Quality Assurance

Document Management

Knowledge Management

Relevant Roles

Managing Partner

Senior Partner

Engagement Manager

Client Relationship Manager

Legal Counsel

Compliance Officer

Risk Manager

Project Director

Business Development Manager

Principal Consultant

Senior Consultant

Account Executive

Operations Director

Practice Leader

Department Head

Service Line Leader

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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