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Short Term Rental Management Agreement for Canada

Short Term Rental Management Agreement Template for Canada

A comprehensive legal agreement used in Canadian jurisdictions that establishes the terms and conditions under which a property management company will manage a property owner's residential property for short-term rental purposes. The agreement covers essential aspects including management services, fee structures, maintenance responsibilities, booking procedures, and liability allocation, while ensuring compliance with federal, provincial, and municipal regulations governing short-term rentals. It provides a framework for professional property management services while protecting the interests of both the property owner and the management company.

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What is a Short Term Rental Management Agreement?

The Short Term Rental Management Agreement is designed for use in Canadian jurisdictions where property owners seek to delegate the management of their short-term rental properties to professional management companies. This document becomes necessary when property owners want to generate income from their properties through platforms like Airbnb or VRBO but prefer to have a professional company handle day-to-day operations. The agreement typically includes detailed provisions for property marketing, guest screening, maintenance coordination, financial management, and compliance with local short-term rental regulations. It is particularly relevant given the growing short-term rental market in Canada and the increasing need for professional management services to ensure compliance with varying municipal and provincial regulations while maximizing property returns.

What sections should be included in a Short Term Rental Management Agreement?

1. Parties: Identification of the property owner and the management company, including full legal names and contact details

2. Background: Context of the agreement, including brief description of the property and purpose of the management arrangement

3. Definitions: Key terms used throughout the agreement, including 'Property', 'Short Term Rental', 'Booking Platform', 'Management Services', etc.

4. Appointment and Term: Formal appointment of the manager and duration of the agreement, including renewal terms

5. Manager's Services and Obligations: Comprehensive list of services to be provided, including marketing, guest screening, booking management, cleaning coordination, and maintenance

6. Owner's Obligations: Property owner's responsibilities, including maintaining insurance, providing access, and keeping the property in good condition

7. Fees and Payment Terms: Management fees, commission structures, payment schedules, and expense handling

8. Property Maintenance and Emergency Repairs: Procedures for routine maintenance and handling emergency repairs, including spending authority limits

9. Marketing and Pricing: Agreement on marketing strategies, pricing policies, and platform usage

10. Insurance and Liability: Insurance requirements and allocation of liability between parties

11. Termination: Conditions and procedures for ending the agreement, including notice periods and obligations post-termination

12. General Provisions: Standard clauses including governing law, notices, assignment, and entire agreement

What sections are optional to include in a Short Term Rental Management Agreement?

1. Revenue Guarantees: Optional minimum revenue guarantees provided by the management company, used when the manager is willing to ensure minimum income levels

2. Additional Services: Special services beyond standard management, such as concierge services or property improvements, included when offering premium management packages

3. Multiple Property Management: Special terms for managing multiple properties owned by the same owner, used when applicable

4. Competitive Restriction: Non-compete clauses restricting the manager from managing competing properties in close proximity, used in high-density areas

5. Property Development: Terms regarding future property improvements or renovations, included when significant property changes are planned

6. Guest Screening Criteria: Detailed guest acceptance criteria and screening procedures, used when owner wants specific control over guest selection

What schedules should be included in a Short Term Rental Management Agreement?

1. Schedule A - Property Details: Detailed description of the property, including address, features, amenities, and inventory

2. Schedule B - Fee Schedule: Detailed breakdown of all fees, commissions, and charges

3. Schedule C - Service Level Agreement: Specific metrics and standards for management services, including response times and quality measures

4. Schedule D - Maintenance and Cleaning Standards: Detailed requirements for property maintenance and cleaning procedures

5. Schedule E - Approved Vendors List: List of pre-approved contractors and service providers for maintenance and repairs

6. Schedule F - House Rules: Rules and policies for guests staying at the property

7. Appendix 1 - Emergency Procedures: Detailed procedures for handling various emergency situations

8. Appendix 2 - Marketing Plan: Specific marketing strategies and platforms to be used

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions














































Clauses









































Relevant Industries

Real Estate

Property Management

Hospitality

Tourism

Vacation Rentals

Professional Services

Property Services

Short-term Accommodation

Relevant Teams

Legal

Operations

Property Management

Contract Administration

Business Development

Compliance

Finance

Guest Relations

Maintenance Coordination

Marketing

Relevant Roles

Property Manager

Real Estate Manager

Operations Director

Legal Counsel

Contract Administrator

Business Development Manager

Property Owner

Vacation Rental Manager

Asset Manager

Compliance Officer

Operations Manager

Regional Property Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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