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End Of Fixed Term Contract Template for Canada

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Key Requirements PROMPT example:

End Of Fixed Term Contract

"I need an End of Fixed Term Contract document for a senior software developer in Toronto whose 18-month contract expires on March 31, 2025, including provisions for the handover of ongoing projects and protection of intellectual property."

Document background
The End Of Fixed Term Contract document is essential for Canadian employers when concluding fixed-term employment relationships in accordance with federal and provincial employment standards. It is typically used when a predetermined employment period reaches its natural conclusion, whether for project-based work, seasonal employment, or temporary positions. The document serves multiple purposes: it confirms the end date of employment, outlines final payment arrangements, addresses the return of company property, reminds parties of any continuing obligations, and helps prevent potential misunderstandings or legal disputes. This document must comply with specific provincial employment standards legislation as well as federal laws where applicable, such as in federally regulated industries. It's particularly important in Canadian jurisdictions where written documentation of employment termination is either required or strongly recommended for legal protection.
Suggested Sections

1. Employer Information: Complete legal name and address of the employing organization

2. Employee Information: Full name and address of the employee

3. Contract Reference: Reference to the original fixed-term employment contract, including its date and duration

4. Confirmation of End Date: Clear statement of the contract's end date and confirmation that it will not be renewed

5. Final Payment Details: Breakdown of final salary, outstanding vacation pay, and any other payments due

6. Return of Company Property: List of company property to be returned and deadline for return

7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment

8. Reference Policy: Statement regarding the company's policy on providing references

9. Acknowledgment: Space for both parties to sign acknowledging the terms

Optional Sections

1. Performance Recognition: Optional section acknowledging employee's contributions, used when the employee has performed well

2. Continuation of Benefits: Details of any benefits extending beyond the termination date, if applicable

3. Outplacement Support: Information about any career transition services offered, if provided

4. Non-Competition Reminder: Reminder of non-competition obligations, if included in original contract

5. Future Opportunities: Statement about potential future opportunities, if company wishes to maintain relationship

6. Project Handover: Details of project handover requirements, if employee is involved in ongoing projects

7. Exit Interview: Information about exit interview arrangements, if company policy requires one

Suggested Schedules

1. Schedule A - Final Payment Calculation: Detailed breakdown of all final payments including salary, vacation pay, and any bonuses

2. Schedule B - Company Property Checklist: Itemized list of company property to be returned

3. Schedule C - Benefits Summary: Summary of benefit termination dates and any conversion options

4. Appendix 1 - Exit Procedures: Detailed procedures for the employee's last day and exit process

5. Appendix 2 - Continuing Obligations: Summary of any ongoing obligations from the original employment contract

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Relevant Industries

Education

Technology

Construction

Healthcare

Entertainment

Government

Non-Profit

Research

Financial Services

Professional Services

Manufacturing

Retail

Energy

Mining

Agriculture

Transportation

Relevant Teams

Human Resources

Legal

Finance

Operations

Administration

Compliance

Payroll

Employee Relations

Talent Management

Relevant Roles

Project Manager

Research Assistant

Seasonal Worker

Contract Teacher

Interim Executive

Temporary Administrator

Construction Supervisor

Grant-Funded Researcher

Contract Developer

Maternity Leave Coverage

Visiting Professor

Contract Consultant

Interim Director

Campaign Manager

Project Coordinator

Fixed-term Specialist

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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