The Risk Assessment Policy is a critical document required under Belgian law to ensure organizations maintain a structured approach to identifying and managing workplace risks. It is mandated by the Belgian Well-being at Work Act and must align with various royal decrees and EU directives. This document should be implemented when an organization needs to establish or update its risk management framework, particularly when starting operations, undergoing significant changes, or updating existing safety procedures. The policy includes comprehensive guidelines for risk identification, assessment methodologies, stakeholder responsibilities, documentation requirements, and review procedures, all tailored to meet Belgian legal standards and best practices in workplace safety.
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1. Purpose and Scope: Defines the objectives of the risk assessment policy and its application scope within the organization
2. Legal Framework: References to relevant Belgian and EU legislation, including the Well-being at Work Act and related royal decrees
3. Definitions: Key terms used throughout the policy, including technical and legal terminology
4. Roles and Responsibilities: Defines responsibilities of management, prevention advisors, line managers, and employees in risk assessment
5. Risk Assessment Methodology: Standard approach and procedures for identifying, analyzing, and evaluating risks
6. Risk Categories: Classification of different types of risks (safety, health, psychosocial, environmental)
7. Assessment Frequency and Triggers: Timing of regular assessments and events triggering additional assessments
8. Documentation Requirements: Standards for recording and maintaining risk assessment records
9. Review and Monitoring: Procedures for ongoing monitoring and periodic review of risk assessments
10. Reporting and Communication: Protocols for communicating risk assessment findings and actions
1. Industry-Specific Risk Factors: Additional section for organizations in specialized industries with unique risk profiles
2. Remote Work Risk Assessment: Section covering risk assessment procedures for remote working arrangements
3. Contractor Risk Management: Procedures for assessing and managing risks related to contractors and temporary workers
4. Emergency Response Integration: Links between risk assessment and emergency response procedures
5. Cross-Border Operations: Additional requirements for organizations operating across multiple jurisdictions
1. Risk Assessment Matrix Template: Standard template for risk evaluation and categorization
2. Risk Register Template: Template for documenting and tracking identified risks
3. Workplace Inspection Checklist: Standardized checklist for physical workplace risk assessments
4. Action Plan Template: Format for documenting risk mitigation measures and tracking implementation
5. Risk Assessment Review Schedule: Timeline and schedule for periodic risk assessment reviews
6. Incident Report Form: Template for reporting incidents and near-misses that trigger risk reassessment
7. Legal Requirements Reference: Detailed listing of applicable Belgian and EU legal requirements
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Construction
Healthcare
Education
Information Technology
Retail
Logistics
Chemical Industry
Food Processing
Financial Services
Energy
Mining
Agriculture
Pharmaceuticals
Public Administration
Relevant Teams
Health and Safety
Risk Management
Human Resources
Operations
Quality Assurance
Compliance
Legal
Facilities Management
Environmental Management
Emergency Response
Occupational Health
Relevant Roles
CEO
Health and Safety Manager
Risk Management Director
Prevention Advisor
Operations Manager
Human Resources Director
Facility Manager
Quality Assurance Manager
Environmental Compliance Officer
Department Supervisors
Line Managers
Occupational Health Physician
Safety Coordinator
Project Manager
Compliance Officer
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