The Attendance Confirmation Letter is a crucial document in the Belgian employment landscape, used to formally verify and document an individual's presence at work, training sessions, or specific professional events. This document type is particularly important in Belgium due to strict employment documentation requirements and the need for accurate attendance records for social security and tax purposes. The letter must comply with regional language requirements (Dutch in Flanders, French in Wallonia, or bilingual in Brussels-Capital) and GDPR data protection standards. Common use cases include visa applications, social security claims, employment verification, and audit requirements. The Attendance Confirmation Letter typically includes specific dates, times, and purposes of attendance, along with official company authentication.
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1. Letter Header: Company letterhead, date, and reference number
2. Recipient Details: Full name and address of the recipient/requesting party
3. Subject Line: Clear indication that this is an attendance confirmation letter
4. Employee Information: Full name, employee ID, and position of the employee whose attendance is being confirmed
5. Attendance Details: Specific period of attendance being confirmed, including dates and times if relevant
6. Purpose Statement: Statement explaining why the confirmation is being issued
7. Certification Statement: Formal confirmation of the attendance information's accuracy
8. Signatory Block: Name, position, and signature of the authorized person issuing the confirmation
1. Additional Contact Information: Include when further verification might be needed or when specified by the requesting party
2. Attendance Pattern: Include when confirming regular attendance patterns rather than specific dates
3. Performance Statement: Optional brief statement about participation or engagement, if requested
4. Data Protection Notice: Include when sharing with third parties or when personal data processing needs to be explicitly addressed
5. Language Declaration: Include when the letter needs to specify which Belgian official language version is authoritative
1. Attendance Record: Detailed breakdown of attendance dates and times if covering an extended period
2. Authorization Form: If the letter is being issued to a third party, attach any relevant authorization from the employee
3. Company Registration Details: When required for formal verification, append official company registration information
Relevant legal definitions
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Relevant Industries
Education
Healthcare
Manufacturing
Financial Services
Technology
Retail
Professional Services
Public Sector
Construction
Hospitality
Transportation
Energy
Telecommunications
Relevant Teams
Human Resources
Legal
Administration
Compliance
Operations
Personnel Management
Corporate Services
Payroll
Office Management
Relevant Roles
HR Manager
HR Director
Office Manager
Department Head
Administrative Officer
Compliance Officer
Legal Counsel
HR Administrator
Personnel Manager
Operations Manager
Executive Assistant
HR Business Partner
Payroll Manager
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