The Audit Confirmation Letter To Customer is a fundamental document in the Belgian audit process, used by registered auditors to obtain third-party verification of financial information during statutory audits. This document is required under Belgian law and European Union audit regulations, particularly when conducting audits in accordance with the Belgian Company Code and International Standards on Auditing (ISA). The letter is typically issued during the audit fieldwork phase and must comply with the requirements set by the Belgian Institute of Registered Auditors (IBR/IRE). It contains specific requests for confirmation of financial information, account balances, or other relevant data needed for the audit. The document must be drafted in accordance with Belgian language laws and may need to be provided in multiple official languages (Dutch, French, and German) depending on the region where it is used. The letter includes provisions for data protection under Belgian GDPR implementation law and must maintain professional standards as required by the Belgian Law of 7 December 2016 regarding audit profession organization.
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1. Letterhead: Audit firm's official letterhead including firm name, address, and professional registrations
2. Date and Reference: Current date and unique reference number for the confirmation letter
3. Client Details: Full name and address of the client company and the specific recipient (usually CEO, CFO or Financial Director)
4. Subject Line: Clear indication that this is an audit confirmation request for the specific period
5. Opening Paragraph: Introduction stating the purpose of the letter and identifying the audit engagement
6. Scope of Confirmation: Detailed description of the specific information being requested for confirmation
7. Response Instructions: Clear instructions on how and when to respond to the confirmation request
8. Confidentiality Statement: Statement regarding the confidential nature of the communication and data protection compliance
9. Closing: Professional closing with contact information for queries
10. Signature Block: Authorized signatory details including professional credentials
1. Third Party Authorization: Required when the confirmation needs to be sent to or received from a third party acting on behalf of the client
2. Multiple Location Instructions: Needed when the client operates across multiple locations requiring separate confirmations
3. Language Disclaimer: Required when the letter is provided in multiple languages (common in Belgium due to multiple official languages)
4. Digital Submission Details: Include when offering electronic confirmation options
5. Group Audit Information: Required when the confirmation is part of a group audit engagement
1. Confirmation Details Form: Structured form for the client to complete with specific financial information being confirmed
2. Account Listings: Detailed listings of accounts or balances requiring confirmation
3. Response Template: Standardized template for the client to provide their confirmation response
4. Authorization Form: Template for authorizing third-party responses if required
5. Instructions Appendix: Detailed instructions for completing and returning the confirmation, including any specific requirements or deadlines
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Manufacturing
Retail
Healthcare
Technology
Real Estate
Construction
Energy
Telecommunications
Professional Services
Transport and Logistics
Public Sector
Non-Profit Organizations
Education
Insurance
Relevant Teams
Audit
Finance
Accounting
Treasury
Internal Control
Compliance
Risk Management
Legal
Corporate Governance
Financial Reporting
Relevant Roles
External Auditor
Audit Partner
Audit Manager
Chief Financial Officer
Financial Controller
Finance Director
Accounting Manager
Corporate Controller
Internal Audit Director
Compliance Officer
Financial Reporting Manager
Treasury Manager
Chief Executive Officer
Company Secretary
Risk Manager
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