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The Job Offer Put On Hold Letter is a crucial document used when organizations need to temporarily suspend a previously extended job offer due to various circumstances such as business restructuring, economic conditions, or organizational changes. This document, designed for use in the Australian jurisdiction, serves as an official communication tool that helps maintain professional relationships with candidates while protecting the organization's legal interests. It must comply with Australian employment law, including the Fair Work Act 2009 and various anti-discrimination acts. The letter typically includes details about the reason for the hold, expected duration if known, next steps in the process, and contact information for further queries. It's essential in managing candidate expectations and maintaining transparency while minimizing legal risks during recruitment process interruptions.

1. Company Letterhead and Date: Official company letterhead including company name, address, and current date

2. Recipient Details: Candidate's full name and contact information

3. Reference Line: Clear reference to the original job offer and position title

4. Opening Acknowledgment: Recognition of the candidate's successful application and previous communications

5. Main Message: Clear statement about putting the offer on hold and brief explanation of the circumstances

6. Timeframe: Expected duration of the hold period if known, or explanation of uncertainty

7. Next Steps: Clear outline of the process moving forward and what the candidate can expect

8. Contact Information: Details of who the candidate can contact for updates or questions

9. Closing: Professional closing with appropriate signatory details