The Software Contractor Invoice is a essential business document used in the Austrian market when independent software developers or contractors bill their clients for services rendered. This document must comply with Austrian commercial law (UGB), tax regulations, and VAT requirements, while also meeting e-invoicing standards where applicable. It serves multiple purposes: requesting payment for services, documenting the contractor-client relationship, supporting tax compliance, and providing detailed evidence of software development work performed. The invoice typically includes detailed service descriptions, time tracking, applicable rates, and may also cover additional elements such as third-party licenses or travel expenses. It's particularly important for maintaining clear financial records and ensuring compliance with Austrian freelancer and digital services regulations.
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1. Invoice Header: Contains invoice number, date, and 'RECHNUNG' (Invoice) clearly marked
2. Contractor Details: Full legal name, address, tax ID, VAT number (UID), and contact information of the contractor
3. Client Details: Full legal name, address, and VAT number (if applicable) of the client
4. Service Description: Detailed description of software development services provided, including specific projects or tasks
5. Service Period: Clear indication of the billing period or project phase being invoiced
6. Rate and Hours: Breakdown of hours worked, rate per hour/day, and subtotal for each service component
7. Total Amount: Clear presentation of subtotal, VAT amount (if applicable), and total amount due
8. Payment Terms: Payment deadline, bank account details (IBAN/BIC), and any specific payment conditions
9. Legal Notices: Required legal statements including VAT status and any applicable tax exemptions
1. Project Reference: Reference to specific project numbers or purchase orders, used when required by client
2. Time Tracking Details: Detailed breakdown of daily/weekly work logs, included when billing is strictly time-based
3. Milestone Completion: Description of project milestones achieved, used for milestone-based billing
4. Special Discounts: Any applied discounts or special rate arrangements, included when relevant
5. Travel Expenses: Itemized list of reimbursable travel expenses, included when travel was required
6. Third-party Licenses: Details of any third-party software licenses procured, included when billing for external software
7. Currency Exchange: Exchange rate information if billing in non-EUR currency, used for international clients
1. Time Sheet: Detailed breakdown of hours worked per day/task
2. Expense Receipts: Copies of receipts for any reimbursable expenses
3. Deliverables List: Detailed list of completed software components or deliverables
4. Project Status Report: Brief status update on ongoing project milestones
5. Service Level Metrics: Report showing adherence to any agreed service levels
6. Third-party Costs: Breakdown of any third-party tools or services procured
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Financial Services
Healthcare
E-commerce
Manufacturing
Telecommunications
Education
Government
Professional Services
Media and Entertainment
Retail
Insurance
Energy and Utilities
Transportation and Logistics
Relevant Teams
Finance
Accounting
Procurement
Legal
Information Technology
Software Development
Project Management
Operations
Tax
Compliance
Accounts Payable
Relevant Roles
Software Developer
IT Contractor
Full Stack Developer
Backend Engineer
Frontend Developer
DevOps Engineer
System Architect
Mobile Developer
QA Engineer
Project Manager
Accounting Manager
Finance Director
Tax Consultant
Procurement Manager
Accounts Payable Specialist
Contract Administrator
Financial Controller
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