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The Landlord Reference Letter is a standard document in the Austrian rental market, used when tenants are applying for new rental properties and need to demonstrate their reliability as renters. The document is particularly important in Austria's structured rental market, where formal documentation and references carry significant weight in rental applications. A Landlord Reference Letter typically includes information about the tenant's payment history, property maintenance, compliance with lease terms, and overall conduct during the tenancy period. The content must comply with Austrian data protection laws (DSG) and the GDPR, requiring tenant consent for sharing personal information. The document serves as a crucial tool for risk assessment in new tenancy agreements, helping prospective landlords make informed decisions about potential tenants while adhering to Austrian legal requirements.

1. Letter Header: Date, sender's details (landlord), and recipient's details ('To Whom It May Concern' or specific recipient)

2. Tenant Identification: Full name of the tenant and any co-tenants, ensuring accurate identification without excessive personal data

3. Property Details: Address and type of rental property, size of the unit

4. Tenancy Period: Exact dates of the tenancy period, from start to end

5. Rental Payment History: Confirmation of rent payment reliability, including whether payments were made on time

6. Property Maintenance: Statement about how the tenant maintained the property during their tenancy

7. Compliance with Rules: Confirmation that the tenant followed house rules and lease terms

8. Closing Statement: General recommendation and landlord's contact information for further inquiries

9. Signature Block: Landlord's signature, printed name, and date