A Hotel Invoice is a fundamental document in the Austrian hospitality industry, serving as both a legal record of services rendered and a tax document that must comply with Austrian VAT law (UStG) and commercial regulations (UGB). It is used to document all charges associated with a guest's stay, including room rates, additional services, and applicable taxes. The document is essential for both the hotel's accounting purposes and the guest's record-keeping, particularly important for business travelers who need proper documentation for expense claims. Austrian jurisdiction requires specific elements to be included, such as proper VAT identification, tax rates, and guest registration details in accordance with local tourism laws. The invoice must be issued in a format that satisfies both Austrian tax authorities and consumer protection requirements while maintaining compliance with EU data protection regulations.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Hotel Information Header: Hotel's complete legal name, address, tax ID number, and contact details
2. Invoice Details: Invoice number, date of issue, and booking/reservation reference number
3. Guest Information: Guest's full name, address, and any relevant corporate information if billing to a company
4. Stay Details: Check-in and check-out dates, room number(s), number of guests
5. Room Charges: Itemized daily room rates and applicable taxes
6. Additional Services: Breakdown of other charges such as breakfast, parking, spa services with dates and quantities
7. Tax Summary: Breakdown of different VAT rates applied and their corresponding amounts
8. Payment Information: Total amount, payment method, payment status, and bank details if applicable
9. Legal Notices: Mandatory legal information including VAT registration number and any required statutory notices
1. Corporate Billing Information: Used when the guest is staying under a corporate agreement, including company tax information and any special billing arrangements
2. Special Rate Information: When special rates or discounts have been applied, showing original and discounted prices
3. Group Booking Details: For group reservations, showing breakdown of rooms and allocation of charges
4. Tourist Tax Details: Detailed breakdown of tourist taxes when applicable in specific Austrian regions
5. Loyalty Program Information: Details of points earned or special benefits applied for loyalty program members
6. Settlement Instructions: Special payment instructions for split bills or third-party payments
1. Detailed Service Breakdown: Itemized list of all additional services used during the stay, with timestamps and service codes
2. Mini-bar Consumption Log: Detailed list of mini-bar items consumed, if not included in the main invoice body
3. Conference/Event Services Detail: Breakdown of conference room usage, catering, and equipment rental for business guests
4. Rate Agreement Reference: For corporate guests, reference to the agreed rate structure and terms
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Tourism
Business Travel
Corporate Services
Event Management
Travel Agency Services
Accommodation Services
Food and Beverage
Leisure and Entertainment
Professional Services
Relevant Teams
Finance
Accounting
Front Office
Revenue Management
Administration
Reception
Night Audit
Billing
Tax Compliance
Guest Services
Relevant Roles
Hotel Manager
Financial Controller
Accounts Receivable Clerk
Front Office Manager
Night Auditor
Revenue Manager
Accountant
Bookkeeper
Finance Director
General Manager
Reception Manager
Corporate Travel Manager
Accounts Payable Specialist
Tax Compliance Officer
Financial Analyst
Find the exact document you need
Formal Receipt
An Austrian-compliant formal receipt documenting a business transaction, meeting all local tax and commercial law requirements.
Download
Car Service Receipt
An Austrian-compliant document detailing automotive services performed, parts used, and associated costs, serving as both proof of payment and warranty documentation.
Download
Independent Contractor Invoice
An Austrian-compliant invoice template for independent contractors, meeting all requirements of Austrian commercial and tax legislation.
Download
Invoice Home
An Austrian-compliant invoice template for home-related services and products, meeting all local tax and legal requirements.
Download
Invoice Forlance Work
An Austrian-compliant invoice document for freelance work, meeting local tax and commercial law requirements while detailing services provided and payment terms.
Download
Expense Reimbursement Invoice
An Austrian-compliant invoice document for claiming reimbursement of business expenses, adhering to local tax and VAT regulations.
Download
Invoice Schedule
An Austrian law-compliant document that establishes billing procedures, payment terms, and invoicing requirements between business parties.
Download
Invoice Receipt
An Austrian-compliant financial document combining invoice and payment receipt functions, meeting local tax and commercial requirements.
Download
Consultant Invoice
An Austrian-compliant invoice document for consulting services, meeting local tax and commercial requirements while detailing services rendered and payment terms.
Download
Business Invoice Form
Austrian-compliant business invoice template incorporating all mandatory elements required by Austrian commercial and tax law.
Download
Auto Invoice
Austrian-compliant automotive invoice template incorporating vehicle specifications, parts, labor, and tax requirements under Austrian law.
Download
Auto Repair Invoice
An Austrian-compliant invoice document detailing automotive repair services, parts, and costs, meeting local VAT and consumer protection requirements.
Download
Shop Receipt
An Austrian shop receipt (Kassenbeleg) is a fiscal document providing proof of transaction, complying with Austrian tax and consumer protection regulations.
Download
Simple Rent Receipt
An Austrian rent receipt (Mietzinsquittung) documenting rental payments, compliant with Austrian tenancy laws and fiscal regulations.
Download
Time And Material Billing
Austrian law-governed Time and Materials billing agreement for professional services, incorporating rate structures and billing procedures compliant with Austrian commercial code.
Download
Professional Services Invoice
An Austrian-compliant invoice document for billing professional services, meeting local VAT and invoicing regulations while detailing service provision and payment terms.
Download
Invoice For Sole Trader
An Austrian-compliant invoice document issued by a sole trader, meeting local commercial and tax requirements while serving as an official payment request.
Download
Car Service Invoice
An Austrian-compliant invoice documenting automotive services performed, parts supplied, and associated costs, meeting all local tax and consumer protection requirements.
Download
Invoice Refund
A formal document under Austrian law for processing and recording invoice refunds, ensuring compliance with local tax and business regulations.
Download
Invoice Word For Consulting Services
An Austrian-compliant invoice template for consulting services, meeting all local VAT and commercial law requirements.
Download
Travel Expenses Invoice
An Austrian-compliant invoice document for claiming business travel expense reimbursements, structured according to local tax and accounting regulations.
Download
Landscaping Bill
An Austrian-compliant billing document for landscaping services, including detailed service itemization and mandatory billing elements under Austrian law.
Download
Cab Receipt
An Austrian-compliant taxi service receipt document that meets local VAT and transportation regulatory requirements while providing proof of service and payment.
Download
Time And Material Invoice
An Austrian-compliant invoice document that details time spent and materials used in project delivery, including VAT and payment requirements under Austrian law.
Download
Invoice Summary
An Austrian-law compliant document that consolidates multiple invoices into a single summary, including required tax and payment information.
Download
Credit Card Invoice
An Austrian-compliant monthly credit card statement detailing transactions, fees, and payment obligations under Austrian banking and consumer protection laws.
Download
Paycheck Invoice
An Austrian paycheck invoice documenting employee compensation, statutory deductions, and net payment in compliance with Austrian employment and tax regulations.
Download
Invoice For Services Rendered
An Austrian-compliant invoice document for services rendered, meeting UStG and UGB requirements, used to request payment and document service delivery for tax purposes.
Download
Medical Bill
An Austrian-compliant medical bill for healthcare services, including detailed treatment and cost information in accordance with local healthcare regulations.
Download
Balance Invoice
An Austrian-law compliant invoice document used to reconcile payments and outstanding balances between business parties, incorporating tax and commercial law requirements.
Download
Late Payment Invoice
An Austrian-compliant invoice document for overdue payments, including statutory late payment charges and collection costs under Austrian commercial law.
Download
Medical Records Invoice
An Austrian-compliant invoice for medical records services that meets local healthcare regulations and EU data protection requirements.
Download
Heating And Cooling Invoice
An Austrian-compliant invoice document for heating and cooling services, detailing consumption, charges, and payment requirements according to local energy and tax regulations.
Download
Overdue Invoice
An Austrian law-compliant formal payment reminder for overdue invoices, including statutory late payment terms and legal notices.
Download
Renovation Invoice
An Austrian-compliant invoice document for renovation works, including detailed cost breakdowns and adhering to local tax and construction regulations.
Download
Expense Invoice
An Austrian-compliant expense invoice document used for claiming and recording business-related expenses, adhering to local tax and commercial regulations.
Download
Commercial Invoice
An Austrian commercial invoice documenting business transactions, compliant with national and EU regulations, serving as both a payment request and tax document.
Download
Travel Invoice
An Austrian-compliant invoice document detailing travel services, costs, and terms, meeting local VAT and travel industry regulations.
Download
Timesheet Invoice
An Austrian-compliant timesheet invoice template for billing professional services, including detailed time tracking and mandatory invoice elements under Austrian law.
Download
Warehouse Invoice
An Austrian-compliant invoice document for warehouse storage and handling services, meeting local VAT and commercial code requirements.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)