The Terminate Employment Letter is a crucial document used in the United Arab Emirates to formally end an employment relationship in compliance with UAE Labor Law (Federal Decree-Law No. 33 of 2021). It is required whenever an employer or employee initiates the termination of employment, whether through resignation, dismissal, or mutual agreement. The document must adhere to specific UAE legal requirements regarding notice periods, end-of-service benefits, and procedural requirements. It typically includes details about final settlements, gratuity calculations, handover procedures, and company property return. For expatriate employees, it also addresses visa-related matters. The letter serves as both a legal record and a practical guide for managing the termination process, protecting both employer and employee interests under UAE law.
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1. Letter Header: Company letterhead, date, reference number, and employee details including name, employee ID, and position
2. Subject Line: Clear indication that this is a termination of employment notice
3. Opening Statement: Formal notification of employment termination decision with reference to employment contract
4. Termination Details: Specific information about the last working day and notice period as per UAE Labor Law
5. Final Settlement: Information about final salary, end of service gratuity, and other entitlements
6. Company Property: Request for return of company assets, documents, and access cards
7. Handover Requirements: Instructions for knowledge transfer and handover of responsibilities
8. Acknowledgment: Space for employee signature acknowledging receipt of the termination letter
1. Reason for Termination: Include only if termination is for cause or if specifically required to state the reason
2. Garden Leave: Include if employee is being placed on garden leave during notice period
3. Non-Competition Reminder: Include if employment contract contains non-compete clauses
4. Reference Provision: Include if company agrees to provide employment references
5. Continuation of Benefits: Include if certain benefits continue post-termination
6. Settlement Agreement Reference: Include if a separate settlement agreement is being offered
7. Visa/Immigration Status: Include for expatriate employees regarding visa cancellation procedures
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, gratuity, and other entitlements
2. Handover Checklist: List of items, documents, and responsibilities to be handed over
3. Company Property Checklist: Itemized list of company assets to be returned
4. Employee Clearance Form: Standard form requiring signatures from various departments confirming clearance
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Technology
Healthcare
Retail
Manufacturing
Construction
Professional Services
Education
Hospitality
Real Estate
Energy
Telecommunications
Media & Entertainment
Transportation & Logistics
Government & Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Personnel Administration
Corporate Secretariat
Management
Operations
Administrative Support
Relevant Roles
HR Director
HR Manager
Legal Counsel
Company Secretary
Chief Human Resources Officer
HR Business Partner
Employee Relations Manager
HR Operations Manager
Compliance Officer
Department Manager
Line Manager
General Manager
CEO
Managing Director
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