Statement Release Form

Statement Release Form Template for South Africa

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Key Requirements PROMPT example:

"I need a Statement Release Form for a testimonial from our CEO that will be used in marketing materials and press releases throughout 2025, with specific provisions for social media usage and the ability to edit or modify the statement as needed."

Document background

The Statement Release Form is a crucial legal document used in South African business and media contexts when an individual or organization wishes to formally authorize the use of their statements, testimonials, or declarations by another party. This document becomes necessary in various situations, such as media interviews, customer testimonials, expert opinions, or public statements, where formal permission for use and reproduction is required. The form ensures compliance with South African legislation, including POPIA and the Consumer Protection Act, while providing clear parameters for how the statement may be used and protecting both parties' interests. It typically includes details about the statement's context, permitted uses, any restrictions, and relevant warranties or indemnities.

Suggested Sections

1. Identification of Parties: Full details of the person/entity providing the statement (Releasor) and the person/entity receiving the rights to use the statement (Releasee)

2. Statement Details: Clear identification of the specific statement(s) being released, including date, format, and context of the statement

3. Scope of Release: Detailed description of the permitted uses of the statement, including any limitations or restrictions

4. Rights Granted: Explicit listing of rights being granted regarding the statement's use, reproduction, and distribution

5. Warranties: Confirmations from the Releasor about ownership, truthfulness, and right to provide the statement

6. Indemnification: Protection for the Releasee against claims arising from the statement's use

7. Term and Termination: Duration of the release and any circumstances under which it may be terminated

8. Governing Law: Specification of South African law as the governing law and jurisdiction

Optional Sections

1. Compensation: Details of any payment or consideration for the release, if applicable

2. Confidentiality: Required when certain aspects of the statement or the circumstances surrounding it must remain confidential

3. Media Rights: Additional section when the statement may be used in various media formats or platforms

4. Territory Restrictions: Needed when the use of the statement is limited to specific geographic areas

5. Moral Rights Waiver: Required when the statement might be edited, modified, or used in different contexts

6. Data Protection Compliance: Detailed POPIA compliance section when personal information processing is extensive

Suggested Schedules

1. Statement Text: The full text of the statement being released, as an attachment

2. Permitted Uses: Detailed list of specific permitted uses and contexts for the statement

3. Restricted Uses: List of specifically prohibited uses or contexts, if any

4. Identity Documentation: Copies of identity documents or company registration documents of the parties

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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