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A Reference Letter From Company is a crucial document in the South African employment landscape, serving as an official record of an individual's employment history and performance. This document is typically requested when an employee is seeking new employment opportunities, applying for further education, or requiring proof of employment experience. Under South African law, particularly the Basic Conditions of Employment Act, employers are obligated to provide a certificate of service upon termination of employment. The reference letter must adhere to specific legal requirements, including compliance with POPIA regarding personal information handling and the Employment Equity Act to ensure non-discriminatory content. The document should provide factual, objective information about the employee's tenure, responsibilities, and performance while avoiding any potentially defamatory statements.

1. Company Letterhead and Date: Official company letterhead with logo, address, contact details, and current date

2. Addressee Information: "To Whom It May Concern" or specific recipient's details if known

3. Opening Statement: Confirmation of employment relationship and purpose of the letter

4. Employment Details: Job title, employment duration, and nature of employment (permanent, contract, etc.)

5. Role Description: Brief overview of main responsibilities and position within the organization

6. Performance Assessment: Factual, objective evaluation of the employee's performance and competencies

7. Closing Statement: Standard closing with offer to provide additional information if needed

8. Signatory Details: Name, position, and contact information of the reference provider with company stamp if applicable