Functional Risk Assessment

Functional Risk Assessment Template for South Africa

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Key Requirements PROMPT example:

"I need a Functional Risk Assessment for a new chemical processing line being installed in our Cape Town facility in March 2025, with particular emphasis on hazardous material handling and emergency response procedures."

Document background

A Functional Risk Assessment is a critical document required for compliance with South African occupational health and safety regulations, particularly under the OHS Act 85 of 1993 and related regulations. This document should be developed whenever new processes are implemented, significant changes occur in existing operations, or as part of regular safety reviews. The assessment provides a detailed analysis of functional hazards, risk evaluation, and control measures specific to operational processes or activities. It includes comprehensive risk matrices, control measures, and monitoring procedures, serving as both a compliance document and a practical tool for risk management. The document must be regularly reviewed and updated to reflect changes in operations or regulatory requirements, and should be maintained as part of the organization's broader safety management system.

Suggested Sections

1. Document Control: Information about the document version, approval status, and revision history

2. Executive Summary: Overview of key findings and critical risks identified

3. Introduction: Purpose and scope of the risk assessment

4. Methodology: Description of risk assessment approach, scoring systems, and evaluation criteria used

5. System Description: Detailed description of the process, equipment, or activity being assessed

6. Risk Identification: Comprehensive list of identified hazards and potential risks

7. Risk Analysis: Detailed analysis of each identified risk, including likelihood and consequence assessment

8. Risk Evaluation: Prioritization of risks based on their severity and likelihood

9. Control Measures: Existing and proposed risk control measures following the hierarchy of controls

10. Action Plan: Detailed implementation plan for recommended control measures

11. Monitoring and Review: Procedures for ongoing monitoring and periodic review of control measures

12. Roles and Responsibilities: Definition of key roles and responsibilities in implementing and maintaining risk controls

Optional Sections

1. Environmental Impact Assessment: Required when the function being assessed has significant environmental implications

2. Emergency Response Procedures: Needed when the assessment identifies potential emergency scenarios

3. Cost-Benefit Analysis: Optional section for analyzing the financial implications of proposed control measures

4. Training Requirements: Detailed section on training needs when new procedures or equipment are being implemented

5. Stakeholder Consultation: Documentation of consultation process when multiple parties are affected

6. Legal Compliance Review: Detailed review of legal requirements when operating in highly regulated environments

7. Change Management: Required when the assessment involves significant operational changes

Suggested Schedules

1. Risk Assessment Matrix: Detailed risk scoring matrix used for the assessment

2. Hazard Identification Checklist: Comprehensive checklist used during the risk identification process

3. Control Measure Register: Detailed register of all control measures and their status

4. Equipment Specifications: Technical specifications of equipment relevant to the risk assessment

5. Incident History: Historical data of relevant incidents and near-misses

6. Technical Drawings: Relevant technical drawings or process flow diagrams

7. Compliance Certificates: Copies of relevant compliance certificates and permits

8. Training Records: Records of relevant training and competency assessments

9. Maintenance Schedules: Schedules for maintenance of critical equipment and safety systems

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Mining

Construction

Chemical Processing

Oil and Gas

Transportation and Logistics

Healthcare

Agriculture

Energy Generation

Waste Management

Food Processing

Pharmaceutical

Heavy Industry

Warehousing

Aviation

Relevant Teams

Health and Safety

Operations

Production

Quality Assurance

Maintenance

Engineering

Compliance

Risk Management

Environmental Management

Facilities Management

Relevant Roles

Health and Safety Manager

Risk Assessment Specialist

Operations Manager

Compliance Officer

Production Supervisor

Facility Manager

Quality Assurance Manager

Process Engineer

Maintenance Manager

Environmental Health and Safety Coordinator

Industrial Hygienist

Safety Engineer

Plant Manager

Technical Director

Chief Operations Officer

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Let's create your Functional Risk Assessment

Authors

Alex Denne

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