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The Disciplinary Letter For Poor Performance is a crucial document in South African employment law, used when formal action is required to address substandard employee performance. It is issued after informal performance discussions have failed to yield the desired improvements and forms part of the progressive discipline process required by South African labor legislation. The letter must comply with the Labour Relations Act 66 of 1995, the Basic Conditions of Employment Act, and relevant Codes of Good Practice. It serves multiple purposes: documenting the performance issues, recording previous interventions, setting clear expectations for improvement, and establishing potential consequences. This document is essential for demonstrating procedural fairness and may be required as evidence should the matter escalate to the CCMA (Commission for Conciliation, Mediation and Arbitration) or Labour Court.

1. Letter Header: Company letterhead, date, reference number, and marked 'Private and Confidential'

2. Employee Details: Full name, employee ID, position, department, and reporting manager of the employee

3. Subject Line: Clear indication that this is a formal disciplinary letter regarding poor performance

4. Performance Issues: Specific details of the performance problems, including dates, incidents, and examples

5. Previous Interventions: Summary of prior performance discussions, warnings, or improvement plans

6. Expected Standards: Clear statement of the required performance standards and how current performance fails to meet these

7. Consequences: Clear statement of the disciplinary action being taken and potential consequences of continued poor performance

8. Improvement Plan: Specific actions required to improve performance and timeline for improvement

9. Meeting Details: Date, time, and location of the disciplinary hearing or review meeting

10. Rights Statement: Employee's rights during the process, including right to representation

11. Signature Block: Space for signatures of the issuing manager and acknowledgment by the employee