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The Disciplinary Action Letter For Absenteeism is a crucial document in South African workplace management, designed to address and document cases of excessive or unauthorized employee absences. It is typically issued after verbal warnings have proven ineffective and serves as a formal step in the progressive disciplinary process required by South African labor law. The document must comply with the Labour Relations Act 66 of 1995 and the Basic Conditions of Employment Act, ensuring both substantive and procedural fairness. It includes specific details about attendance violations, previous warnings, impact on business operations, and required corrective actions. This letter forms part of the employee's permanent record and may be crucial in supporting further disciplinary actions or fair dismissal procedures if attendance issues persist.

1. Company Letterhead and Date: Official company letterhead with full contact details and date of issue

2. Employee Information: Full name, employee ID, position, department, and other relevant identifying information

3. Subject Line: Clear indication that this is a disciplinary action letter regarding absenteeism

4. Incident Details: Specific dates and instances of unauthorized absences or pattern of absenteeism

5. Previous Warnings: Reference to any previous verbal or written warnings related to attendance

6. Policy Violation: Citation of specific company policies or procedures that have been violated

7. Impact Statement: Description of how the absenteeism has affected the workplace, team, or business operations

8. Corrective Action: Clear statement of the disciplinary action being taken and consequences

9. Expected Behavior: Clear outline of attendance expectations going forward

10. Consequence Statement: Description of potential further disciplinary actions if behavior continues

11. Signature Block: Space for signatures of relevant parties, including HR representative and line manager