A Termination Letter Due To Drug Use is a crucial document used when an employer needs to end employment based on confirmed substance use violations. This document is particularly important in the United States where employers must balance maintaining a drug-free workplace with various legal protections afforded to employees. The letter should reference specific violations, company policies, and any prior warnings while ensuring compliance with federal laws like ADA and state-specific requirements. It serves as both a formal notification to the employee and a legal record documenting the reason and process of termination.
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1. Date and Address Block: Formal business letter format with current date and employee's address
2. Clear Statement of Termination: Explicit statement of employment termination and effective date
3. Reason for Termination: Specific reference to drug use violation and applicable company policy
4. Documentation Reference: Reference to specific incidents, drug test results, or policy violations
5. Final Pay Information: Details about final paycheck and benefits termination
1. Return of Company Property: Instructions for returning company assets, if applicable
2. Non-Disclosure Reminder: Reminder of ongoing confidentiality obligations, if applicable
3. Rehabilitation Options: Information about employee assistance programs, if company offers them
4. Appeal Rights: Information about internal appeal process, if company policy allows
1. Drug Test Results: Copies of relevant drug test documentation
2. Company Policy: Copy of relevant drug policy sections from employee handbook
3. Benefits Information: COBRA and other benefits continuation information
4. Previous Warnings: Copies of any prior written warnings or disciplinary actions
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