A Termination Due To Poor Performance letter is a crucial document used when an employer needs to end an employment relationship due to documented performance deficiencies. This document is particularly important in the United States where employment law requires clear documentation of performance issues and fair treatment in the termination process. It should detail specific performance problems, reference previous warnings or performance improvement plans, and clearly state the termination decision. The document helps protect against wrongful termination claims while providing a clear record of the termination process.
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1. Date and Address Block: Formal business letter format with current date and employee's details
2. Clear Statement of Termination: Explicit statement of employment termination and effective date
3. Performance Issues: Specific documented instances of poor performance
4. Prior Warnings: Reference to previous warnings and improvement opportunities provided
5. Final Pay Information: Details about final paycheck and benefits
1. Severance Details: Terms of any severance package offered, when company policy or agreement provides for severance
2. Company Property Return: Instructions for returning company assets when employee has company property in possession
3. Non-Compete Reminder: Reminder of existing non-compete obligations when employee has signed non-compete agreement
1. Performance Documentation: Copies of performance reviews and warnings
2. Benefits Summary: Summary of post-employment benefits and COBRA information
3. Final Payroll Calculation: Detailed breakdown of final pay including any accrued PTO
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