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Tax Preparer Engagement Letter Template for United States

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Key Requirements PROMPT example:

Tax Preparer Engagement Letter

"I need a Tax Preparer Engagement Letter for my small accounting firm that covers both individual and business tax return preparation services, with specific clauses about electronic filing and data security compliance for the 2025 tax year."

Document background
The Tax Preparer Engagement Letter serves as a crucial document in establishing clear expectations and legal protection for both tax preparers and their clients. This document is required under various U.S. regulatory frameworks, including IRS guidelines and state-specific requirements. It typically outlines the scope of work, defines responsibilities, establishes fee structures, and includes mandatory disclosures about privacy, liability, and professional obligations. The letter helps ensure compliance with professional standards while protecting both parties' interests throughout the tax preparation process.
Suggested Sections

1. Scope of Services: Detailed description of tax preparation services to be provided, including types of returns and specific tax years covered

2. Client Responsibilities: Client's obligations regarding timely information provision, accuracy of data, and retention of supporting documentation

3. Professional Responsibilities: Tax preparer's obligations, including professional standards, due diligence, and confidentiality commitments

4. Fees and Payment Terms: Fee structure, payment schedule, additional charges, and conditions for fee adjustments

5. Confidentiality and Privacy: Privacy practices, information protection commitments, and data handling procedures in compliance with IRS regulations

6. Limitations of Liability: Extent and limitations of preparer's responsibility, including disclaimer of guarantee for audit outcomes

Optional Sections

1. Electronic Filing Authorization: Terms and conditions for electronic filing services, including authorization requirements and procedures

2. Multiple Year Services: Additional terms for ongoing tax preparation services covering multiple tax years

3. State Tax Returns: Specific terms and conditions related to state tax return preparation services

4. International Tax Reporting: Additional terms for international tax reporting requirements and FBAR filings

Suggested Schedules

1. Schedule A - Fee Schedule: Detailed breakdown of service fees, additional charges, and payment terms

2. Schedule B - Required Documentation List: Comprehensive list of documents and information required from client for tax preparation

3. Schedule C - Privacy Policy: Detailed privacy practices and procedures in compliance with IRS regulations and other applicable laws

4. Schedule D - Electronic Filing Procedures: Step-by-step procedures and requirements for electronic filing of tax returns

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Industries

Internal Revenue Code (IRC): Includes Circular 230 regulations governing tax practitioners and requirements for tax preparer registration and PTIN (Preparer Tax Identification Number)

IRS Requirements: Covers Revenue Procedure 2013-14 for tax preparers and IRC �� 7216 requirements regarding disclosure and use of tax return information

State-Specific Tax Preparer Requirements: Encompasses state-specific requirements for tax preparers, privacy laws, and professional responsibility rules

Federal Trade Commission (FTC) Regulations: Includes privacy requirements, data security requirements, and identity theft protection measures

Gramm-Leach-Bliley Act: Covers privacy and security provisions for handling financial information

State Consumer Protection Laws: Includes disclosure requirements, fee disclosure requirements, and cancellation rights

Professional Standards: Covers AICPA Code of Professional Conduct and State CPA Society requirements where applicable

Data Protection and Privacy Laws: Encompasses data breach notification requirements, electronic storage and transmission requirements, and record retention requirements

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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