The Landlord Move Out Letter is a crucial document in U.S. residential tenancy relationships, typically issued when a tenant has given notice or the lease is approaching its end date. This document serves multiple purposes: it confirms the move-out date, sets expectations for property condition, outlines the inspection process, and explains security deposit return procedures. Following state-specific landlord-tenant laws, the letter helps prevent disputes by clearly documenting all requirements and procedures. It's particularly important in jurisdictions requiring written communication of move-out procedures and deposit return timelines.
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1. Date and Address: Current date and tenant's current rental address of the property
2. Tenant Information: Full name(s) of tenant(s) and their current contact details
3. Move-Out Date: Confirmed final date of tenancy and acknowledgment of lease termination
4. Security Deposit Details: Amount of security deposit held and process for return including timeline and legal requirements
5. Property Inspection: Date and time of final inspection and tenant's right to be present
6. Forwarding Address Request: Request for tenant's new address for security deposit return and future correspondence
1. Cleaning Requirements: Detailed list of specific cleaning expectations and standards required for move-out
2. Utility Transfer Instructions: Instructions for transferring or terminating utility accounts and services
3. Key Return Protocol: Specific instructions for returning all keys, access cards, and remote controls
4. Personal Property Notice: Instructions and legal notice regarding handling of any abandoned personal property
1. Move-Out Inspection Checklist: Detailed checklist for property condition assessment and documentation
2. Security Deposit Itemization Form: Standardized form detailing any deductions from security deposit with explanations
3. Forwarding Address Form: Official form for tenant to provide their new address and contact information
4. Property Condition Documentation: Template for documenting property condition including space for photo references
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