A Bank Transfer Authorization Letter is essential for establishing formal permission for fund transfers in compliance with U.S. banking regulations. This document is commonly used when setting up recurring payments, automated transfers, or one-time significant transfers. It provides protection for both the account holder and the financial institution by clearly documenting the terms and conditions of the authorized transfer. The letter must comply with federal regulations such as the Electronic Fund Transfer Act and state-specific banking laws, while including crucial details such as account information, transfer specifications, and duration of the authorization.
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1. Account Holder Information: Full legal name, address, and contact details of the account holder
2. Bank Account Details: Account number, routing number, bank name and branch information
3. Transfer Details: Amount, frequency, and purpose of the authorized transfer(s)
4. Authorization Statement: Clear statement of permission to conduct the specified transfers
5. Duration: Period for which the authorization remains valid
1. Maximum Transfer Limits: Used when setting upper limits on transfer amounts for recurring payments with variable amounts
2. Cancellation Terms: Procedure for canceling the authorization, typically included for recurring transfers
3. Multiple Account Authorization: Authorization for transfers between multiple accounts, when transfers involve more than one account
1. Void Check: Copy of voided check to verify account information
2. ID Verification: Copy of government-issued identification
3. Corporate Resolution: For business accounts, authorizing specific individuals to act on behalf of the company
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Corporate Services
Retail
Real Estate
Insurance
Relevant Teams
Finance
Treasury
Accounts Payable
Legal
Compliance
Relevant Roles
Chief Financial Officer
Finance Manager
Accounts Payable Manager
Treasury Manager
Banking Relationship Manager
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