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Move Out Letter To Tenant Thank You Template for Singapore

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Key Requirements PROMPT example:

Move Out Letter To Tenant Thank You

"I need a Move Out Letter To Tenant Thank You for my HDB flat tenant who has maintained the property excellently for 3 years and is relocating overseas on March 15, 2025; I want to offer them a positive reference and express genuine appreciation for their care of the property."

Document background
The Move Out Letter To Tenant Thank You is a professional courtesy document commonly used in Singapore's property rental market. It is typically issued after a tenant has vacated the property and completed all move-out procedures in accordance with Singapore's tenancy laws. The letter serves multiple purposes: expressing appreciation for the tenant's occupancy, confirming the receipt of keys and property condition, addressing security deposit matters, and maintaining documentation for both parties' records. This document is particularly important in Singapore's structured property market, where formal documentation of property matters is highly valued and often required for legal compliance.
Suggested Sections

1. Expression of Appreciation: Opening section thanking tenant for their tenancy and maintaining the property during their stay

2. Move-out Confirmation: Formal confirmation of the move-out date and acknowledgment of key return

3. Property Condition Statement: Statement regarding the condition of property upon final inspection

4. Security Deposit Details: Information about the return of security deposit, including amount, timing, and any deductions

5. Forwarding Information Request: Request for forwarding address and future contact details

Optional Sections

1. Tenancy Reference Offer: Optional offer to provide reference for future tenancies if requested

2. Future Rental Invitation: Optional invitation to consider renting from landlord again in the future

3. Utility Transfer Confirmation: Optional section confirming closure of utility accounts and final readings

Suggested Schedules

1. Final Inspection Report: Detailed documentation of property condition at time of move-out

2. Security Deposit Statement: Itemized calculation of security deposit return including any deductions

3. Utility Reading Record: Record of final utility meter readings at time of move-out

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















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Industries

Residential Property Act (Chapter 274): Primary legislation governing residential property ownership and tenancy matters in Singapore. Essential for understanding basic landlord-tenant relationships and obligations.

Housing and Development Act (Chapter 129): Legislation specific to HDB properties, containing regulations about rental and occupancy of public housing in Singapore.

Conveyancing and Law of Property Act (Chapter 61): Legislation dealing with property rights and obligations in Singapore, relevant for understanding the legal framework of property handover.

Landlord and Tenant Remedies Act: Act covering specific remedies and obligations in landlord-tenant relationships for shops, hotels and residential properties.

Security Deposit Provisions: Legal considerations regarding the timeline for deposit return, permissible deductions, and compliance with tenancy agreement terms.

Property Handover Requirements: Legal requirements for proper handover including key return, utility readings, and documentation of property condition.

Forwarding Address Protocol: Legal requirements for maintaining forwarding address records for future correspondence and security deposit return purposes.

Personal Data Protection Act 2012: Legislation governing the collection, use, disclosure and care of personal data, relevant for handling tenant's personal information during move-out process.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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