The Overtime Authorization Form is a critical document used in Saudi Arabian business operations to ensure compliance with local labor laws while managing additional working hours effectively. This document is required whenever an employee needs to work beyond their standard working hours (typically 8 hours per day or 48 hours per week as per Saudi Labor Law). It serves multiple purposes: documenting the request for overtime, securing necessary management approvals, confirming compliance with legal requirements, and establishing a clear record for payroll processing. The form must align with Saudi Labor Law requirements, particularly regarding overtime compensation rates (minimum 150% of regular hourly rate) and maximum working hour limitations. It's designed to protect both employer and employee interests by clearly documenting overtime arrangements and ensuring proper authorization before additional hours are worked.
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1. Employee Information: Essential details including employee name, ID number, department, position, and regular working hours
2. Overtime Request Details: Specific date(s), proposed overtime hours, reason for overtime requirement, and expected deliverables
3. Overtime Calculation: Clear statement of regular hourly rate, overtime rate (150% of regular rate as per Saudi Labor Law), and estimated overtime cost
4. Authorization Section: Space for immediate supervisor and relevant management approval with signature fields
5. Employee Acknowledgment: Employee's agreement to work overtime and understanding of compensation terms
6. Compliance Statement: Reference to relevant Saudi Labor Law articles and confirmation of compliance with legal overtime limits
1. Project Details: To be included when overtime is project-specific, including project name, code, and deadline
2. Alternative Time Off Option: Include when company policy allows for time off in lieu of overtime payment
3. Multiple Day Authorization: Additional section for cases where overtime is needed for an extended period
4. Budget Approval: Required for organizations with specific overtime budget controls or cost center allocations
5. Health and Safety Declaration: For high-risk work environments or when overtime involves hazardous operations
1. Schedule A - Overtime Calculation Sheet: Detailed breakdown of overtime hours and payment calculation
2. Schedule B - Company Overtime Policy: Reference to relevant company policies regarding overtime work
3. Schedule C - Department Workload Report: Optional attachment justifying the need for overtime based on current workload
4. Schedule D - Employee's Regular Schedule: Reference document showing employee's normal working hours for comparison
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Construction
Healthcare
Retail
Technology
Financial Services
Logistics
Oil and Gas
Education
Hospitality
Professional Services
Telecommunications
Relevant Teams
Human Resources
Payroll
Finance
Operations
Production
Administration
Sales
Customer Service
Information Technology
Security
Facilities Management
Quality Control
Research and Development
Relevant Roles
HR Manager
Payroll Specialist
Department Manager
Line Supervisor
Project Manager
Production Worker
Administrative Assistant
Operations Manager
Finance Manager
Compliance Officer
Factory Worker
Sales Representative
Customer Service Representative
Technical Support Specialist
Security Guard
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