The Consent Form For Video Recording is essential for organizations operating in Saudi Arabia that engage in any form of video recording of individuals. This document became particularly crucial following the implementation of the Personal Data Protection Law (PDPL) in 2021, which strengthened data protection requirements in the Kingdom. The form serves multiple purposes, including ensuring legal compliance, protecting individual privacy rights, and establishing clear guidelines for video recording activities. It is designed to meet both regulatory requirements and Sharia Law principles regarding personal dignity and privacy. The document includes essential elements such as the purpose of recording, data protection measures, storage duration, and the rights of recorded individuals, making it suitable for various contexts from educational institutions to corporate environments. Organizations must maintain this consent form in both Arabic and English to ensure full compliance with local requirements.
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1. Identification of Parties: Details of the organization requesting consent (data controller) and the individual being recorded (data subject), including full legal names and contact information
2. Purpose of Recording: Clear explanation of why the video recording is being made and how it will be used, including specific intended uses and contexts
3. Scope of Consent: Detailed description of what is being recorded, when, where, and duration of the recording sessions
4. Rights of the Data Subject: Explanation of the individual's rights under PDPL, including right to withdraw consent, request deletion, and access their data
5. Data Protection Measures: Description of how the recording will be stored, secured, and protected from unauthorized access
6. Duration of Storage: Specification of how long the recording will be kept and when/how it will be destroyed
7. Declaration and Signatures: Formal consent statement and signature blocks for all parties, including date and place of signing
1. Commercial Usage Rights: Additional terms for commercial use of the recording, including any compensation arrangements. Include when recording is for commercial purposes.
2. Minor Consent Provisions: Additional provisions when the subject is under 18, requiring guardian consent. Include when recording involves minors.
3. Third Party Distribution: Terms governing sharing of recordings with third parties. Include when recording may be shared beyond the primary organization.
4. Workplace Recording Provisions: Specific terms related to workplace recording and employee rights. Include for workplace recording scenarios.
5. Educational Use Provisions: Specific terms for educational institutions using recordings for teaching purposes. Include for educational contexts.
1. Schedule A: Recording Details: Technical specifications of the recording, including dates, times, locations, and equipment to be used
2. Schedule B: Data Protection Protocol: Detailed protocol for data storage, security measures, and access control procedures
3. Appendix 1: Arabic Translation: Official Arabic translation of the consent form as required by Saudi law
4. Appendix 2: Withdrawal Form: Template form for withdrawing consent and requesting deletion of recordings
Relevant legal definitions
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Education
Media and Entertainment
Corporate Training
Healthcare
Legal Services
Marketing and Advertising
Security and Surveillance
Human Resources
Research and Development
Religious Institutions
Government Services
Retail
Relevant Teams
Legal
Human Resources
Marketing
Communications
Content Production
Training & Development
Security
Research
Compliance
Administrative Services
Media Relations
Project Management
Educational Services
Relevant Roles
Legal Counsel
Data Protection Officer
HR Manager
Marketing Director
Content Producer
Training Coordinator
Security Manager
Research Director
Communications Manager
Compliance Officer
Education Administrator
Project Manager
Event Coordinator
Media Relations Manager
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