The Authorization Letter For Refund is a crucial document in Saudi Arabia's commercial and financial landscape, used when an individual or entity needs to delegate the authority to collect a refund to another party. This document is essential in situations where the original payee cannot personally process the refund due to various circumstances such as physical absence, business commitments, or practical constraints. The letter must comply with Saudi Arabian legal requirements, including Sharia law principles, SAMA regulations, and the Commercial Agencies Regulations. It typically includes comprehensive identification details, specific refund information, clear scope of authority, and necessary declarations. The document may require Arabic translation and, depending on the circumstances, notarization to ensure its enforceability within Saudi jurisdiction.
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1. Date and Place: Current date and place of execution of the letter
2. Authorizer Details: Full name, ID/Iqama number, contact details, and address of the person granting authorization
3. Authorized Person Details: Full name, ID/Iqama number, contact details, and address of the person being authorized
4. Refund Details: Specific details about the refund including amount, reference numbers, and origin of the refund
5. Scope of Authorization: Clear statement of the powers being granted, including specific actions the authorized person can take
6. Duration of Authorization: Validity period of the authorization
7. Declaration of Free Consent: Statement confirming the authorization is given freely and in sound mind
8. Signature Block: Space for signatures of authorizer, authorized person, and witnesses
1. Language Declaration: Statement about the controlling language if the letter is bilingual Arabic/English - used when document is in dual languages
2. Religious Declaration (Bismillah): Islamic opening declaration - used in more formal contexts or when dealing with government entities
3. Consideration: Details of any payment or consideration for the authorization - used when there is payment involved
4. Additional Terms and Conditions: Any specific conditions or limitations on the authorization - used for complex refund situations
5. Dispute Resolution: Preferred method of resolving disputes - used in high-value refunds or complex situations
1. Copy of Original Payment Proof: Attachment showing proof of original payment for which refund is being claimed
2. Identity Documents: Copies of ID documents of both authorizer and authorized person
3. Original Receipt/Invoice: Copy of the original receipt or invoice related to the refund
4. Power of Attorney Translation: Arabic translation of the authorization letter if originally written in English
Relevant legal definitions
Clauses
Relevant Industries
Retail
Banking and Financial Services
Insurance
Telecommunications
Healthcare
Education
Travel and Tourism
E-commerce
Real Estate
Government Services
Relevant Teams
Legal
Finance
Customer Service
Operations
Administration
Compliance
Treasury
Accounts Receivable
Document Processing
Customer Relations
Relevant Roles
Finance Manager
Customer Service Representative
Legal Counsel
Compliance Officer
Accounts Receivable Specialist
Treasury Manager
Operations Manager
Administrative Assistant
Company Secretary
Customer Relations Manager
Refund Processing Officer
Legal Administrator
Financial Controller
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