The Voluntary Service Agreement is a crucial document used in the Philippines to formalize volunteer relationships across various organizational contexts. This agreement, governed by Philippine law, particularly the Volunteer Act of 2007 (RA 9418), serves to protect both the volunteer and the organization by clearly defining the voluntary nature of the relationship, scope of services, and mutual obligations. It's essential for organizations engaging volunteers in any capacity, whether for short-term projects or long-term commitments. The document includes necessary provisions for compliance with Philippine volunteer legislation, data privacy laws, and relevant safety regulations, while maintaining flexibility to accommodate different types of volunteer arrangements. Organizations should use this agreement before commencing any volunteer engagement to ensure clear understanding and legal compliance.
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1. Parties: Identification of the organization and the volunteer, including complete contact details
2. Background: Context of the volunteer arrangement and brief description of the organization's mission
3. Definitions: Key terms used in the agreement, including 'voluntary services', 'volunteer', 'organization', etc.
4. Scope of Voluntary Services: Detailed description of the volunteer role, responsibilities, and expected activities
5. Term and Time Commitment: Duration of the volunteer agreement and expected time commitment
6. Voluntary Nature of Agreement: Clear statement that this is a voluntary arrangement with no employment relationship or remuneration
7. Volunteer Responsibilities: Specific duties, conduct requirements, and compliance with organization policies
8. Organization Responsibilities: Support, training, and resources the organization will provide to the volunteer
9. Health and Safety: Safety measures, protocols, and responsibilities for maintaining a safe volunteer environment
10. Confidentiality: Obligations regarding confidential information and data protection
11. Termination: Conditions and process for ending the volunteer relationship by either party
12. Governing Law: Specification that the agreement is governed by Philippine law
13. Signature Page: Space for signatures of both parties and date of execution
1. Expense Reimbursement: Include when the organization will reimburse certain volunteer expenses
2. Intellectual Property: Include when volunteer work may involve creation of materials or content
3. Insurance Coverage: Include when the organization provides insurance coverage for volunteers
4. International Volunteer Provisions: Include for international volunteers, addressing visa requirements and special conditions
5. Emergency Contact Information: Include for high-risk volunteer activities or medical response volunteering
6. Photography and Media Release: Include when the organization may use volunteer photos or stories for promotion
7. COVID-19 or Health Emergency Provisions: Include during health emergencies or when specific health protocols are required
1. Schedule A - Volunteer Role Description: Detailed description of volunteer duties, responsibilities, and expectations
2. Schedule B - Organization Policies: Relevant organizational policies that apply to volunteers
3. Schedule C - Emergency Procedures: Emergency protocols and contact information
4. Schedule D - Expense Claim Form: Template for claiming approved expenses (if applicable)
5. Appendix 1 - Code of Conduct: Organization's code of conduct for volunteers
6. Appendix 2 - Health and Safety Guidelines: Detailed health and safety procedures and requirements
Relevant legal definitions
Clauses
Relevant Industries
Non-Profit
Healthcare
Education
Social Services
Environmental Conservation
Disaster Response
Community Development
Religious
Arts and Culture
Youth Development
Elderly Care
Public Service
Humanitarian Aid
Sports and Recreation
Relevant Teams
Human Resources
Legal
Compliance
Operations
Community Outreach
Program Management
Volunteer Services
Risk Management
Administrative Services
Project Management
Relevant Roles
Volunteer Coordinator
Human Resources Manager
Program Director
Community Outreach Manager
NGO Administrator
Volunteer Services Manager
Legal Counsel
Compliance Officer
Project Manager
Operations Manager
Executive Director
Social Services Coordinator
Administrative Officer
Risk Management Officer
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