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Voluntary Service Agreement for Germany

Voluntary Service Agreement Template for Germany

A German-law governed Voluntary Service Agreement (Freiwilligendienstvereinbarung) is a formal contract that establishes the terms and conditions of voluntary service between an organization and a volunteer. This document complies with German federal regulations, particularly the Bundesfreiwilligendienstgesetz (BFDG) and related social legislation. It outlines the voluntary nature of the service, duration, responsibilities, support arrangements, allowances, insurance coverage, and termination provisions while ensuring protection of both the volunteer's and organization's interests under German law.

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What is a Voluntary Service Agreement?

The Voluntary Service Agreement serves as the foundational document for formalizing voluntary service arrangements in Germany. This agreement is essential for organizations engaging volunteers under German law, particularly in compliance with the Bundesfreiwilligendienstgesetz (BFDG) and related regulations. It's designed to protect both the volunteer and the organization by clearly defining the voluntary nature of the service, responsibilities, support mechanisms, and legal frameworks. The document is particularly relevant for organizations participating in federal volunteer programs, social service institutions, and non-profit organizations. It includes provisions for allowances, insurance, supervision, and support structures while maintaining the distinction between voluntary service and employment relationships. Organizations should use this agreement when engaging volunteers for structured, long-term voluntary service commitments in Germany.

What sections should be included in a Voluntary Service Agreement?

1. Parties: Identification of the organization and the volunteer, including full legal names and addresses

2. Background: Context of the voluntary service arrangement and statement of voluntary nature of the agreement

3. Definitions: Key terms used throughout the agreement, including 'Voluntary Service', 'Service Period', and 'Pocket Money'

4. Duration and Time Commitment: Specification of the service period, weekly hours, and any probationary period

5. Scope of Voluntary Service: Detailed description of the volunteer's roles, responsibilities, and activities

6. Supervision and Support: Details of supervision arrangements and support provided to the volunteer

7. Allowances and Reimbursements: Information about pocket money, expense reimbursements, and any other financial arrangements

8. Insurance and Liability: Coverage details for accident insurance and liability protection

9. Confidentiality: Obligations regarding confidential information and data protection

10. Termination: Conditions and process for ending the voluntary service arrangement

11. Governing Law: Specification of German law as governing law and jurisdiction

What sections are optional to include in a Voluntary Service Agreement?

1. Accommodation and Board: Include when the organization provides housing or meals to the volunteer

2. Training and Development: Include when specific training or educational components are part of the service

3. International Volunteer Provisions: Include for non-EU volunteers, addressing visa requirements and specific support

4. Health and Safety: Include when the service involves specific health or safety risks requiring additional measures

5. Intellectual Property: Include when the volunteer's activities may involve creation of intellectual property

6. Social Security Status: Include when clarification of social security status is necessary

7. Code of Conduct: Include when the organization has specific behavioral expectations or guidelines

What schedules should be included in a Voluntary Service Agreement?

1. Schedule 1: Service Description: Detailed description of volunteer activities, locations, and specific responsibilities

2. Schedule 2: Expense Policy: Details of reimbursable expenses and claim procedures

3. Schedule 3: House Rules: Organization's rules and procedures applicable to volunteers

4. Appendix A: Emergency Contact Form: Volunteer's emergency contact information and relevant medical information

5. Appendix B: Data Protection Declaration: GDPR-compliant consent form for personal data processing

6. Appendix C: Insurance Information: Details of insurance coverage and relevant policy numbers

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Publisher

Ƶ

Document Type

Agreement Contract

Cost

Free to use
Relevant legal definitions


























Clauses


























Relevant Industries

Non-Profit

Healthcare

Education

Social Services

Environmental Protection

Cultural Heritage

Sports and Recreation

Religious Organizations

Disaster Relief

Community Development

Youth Services

Elder Care

Disability Support

Animal Welfare

Arts and Culture

Relevant Teams

Human Resources

Legal

Operations

Volunteer Services

Community Engagement

Program Management

Compliance

Administration

Social Impact

Relevant Roles

Volunteer Coordinator

HR Director

Program Manager

Legal Counsel

Non-Profit Executive Director

Volunteer Services Manager

Community Engagement Officer

Social Services Director

Operations Manager

Compliance Officer

Project Coordinator

Administrative Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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