The Use of Space Agreement is a critical document in Philippine property relations, commonly used when one party needs to grant another party temporary rights to use a specific space without creating a full lease arrangement. This document is essential in various commercial contexts, from retail spaces in shopping malls to temporary office arrangements in business centers. The agreement needs to comply with Philippine property laws, particularly the Civil Code of the Philippines and local government regulations. It typically includes specific provisions about space usage, payment terms, utilities, maintenance, access rights, and security arrangements. The document is particularly relevant in today's flexible working environment where businesses seek adaptable space solutions while maintaining clear legal frameworks for property use.
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1. Parties: Identifies and provides complete details of the space owner/lessor and the user/lessee, including their legal capacities and addresses
2. Background: Outlines the context of the agreement, including brief description of the space and the parties' intentions
3. Definitions: Defines key terms used throughout the agreement to ensure clarity and prevent misinterpretation
4. Description of Space: Detailed description of the space being provided for use, including exact location, measurements, and boundaries
5. Term and Commencement: Specifies the duration of the agreement and the commencement date
6. Permitted Use: Clearly defines the authorized uses of the space and any restrictions
7. Fees and Payment Terms: Details the payment obligations, including amount, payment schedule, and method of payment
8. Security Deposit: Specifies the amount, terms, and conditions for the security deposit
9. Utilities and Services: Outlines responsibilities for utility payments and available services
10. Maintenance and Repairs: Defines responsibilities for maintaining and repairing the space
11. Access and Security: Details access rights, hours of operation, and security arrangements
12. Insurance and Liability: Specifies insurance requirements and allocation of risks
13. Termination: Sets out the grounds and process for termination of the agreement
14. Governing Law: Specifies that Philippine law governs the agreement
15. Dispute Resolution: Outlines the process for resolving disputes between parties
1. Fit-out Works: Include when the user is permitted to make modifications to the space
2. Shared Facilities: Include when the agreement includes access to common areas or shared facilities
3. Subletting and Assignment: Include when addressing whether the user can sublet or assign their rights
4. Force Majeure: Include when specific provisions for unforeseen circumstances are needed
5. Environmental Compliance: Include when the space use involves environmental considerations
6. Signage Rights: Include when the agreement covers installation of signs or advertising
7. Parking Rights: Include when parking spaces are part of the agreement
1. Floor Plan: Detailed plan showing the exact space covered by the agreement
2. Inventory List: List of any furniture, fixtures, or equipment included in the space
3. House Rules: Building or facility rules and regulations
4. Service Charges Breakdown: Detailed breakdown of any additional service charges
5. Fit-out Guidelines: Technical specifications and guidelines for any permitted modifications
6. Maintenance Schedule: Schedule of regular maintenance activities and responsibilities
7. Handover Form: Document recording the condition of the space at handover
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Retail
Commercial Property
Office Space
Shopping Centers
Co-working Spaces
Industrial
Education
Healthcare
Hospitality
Government Services
Information Technology
Relevant Teams
Legal
Facilities Management
Operations
Real Estate
Administration
Compliance
Property Management
Business Development
Finance
Risk Management
Space Planning
Asset Management
Relevant Roles
Facilities Manager
Property Manager
Real Estate Director
Legal Counsel
Operations Manager
Business Development Manager
Store Manager
Office Administrator
Commercial Leasing Manager
Compliance Officer
Space Planning Coordinator
Asset Manager
Corporate Services Manager
Retail Operations Manager
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